Mobile Workplace Coordinator & Visitor Experience

HireTalent; Omaha (NE); On-site; USD 42,000 - 54,000; Full time

Job summary

HireTalent is seeking a on-site Facilities/Administrative Support role to manage the front desk, greet visitors, and coordinate events across a five-floor building. The position requires mobility throughout the site, strong communication, and basic IT proficiency.

You will answer phones, issue passes, coordinate services, and support security procedures while ensuring a positive first impression for guests and staff.

Qualifications

• Must have a HS diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Proficient with Microsoft Office products.
• Comfort using Google Workspace products (Gmail, Docs, Sheets).
• Willingness to move around the building to support workplace operations.

Responsibilities

• Greet visitors and issue passes while following security protocols.
• Answer phones professionally and manage front-desk communications.
• Coordinate events, dining, and recreational activities as requested.
• Coordinate maintenance work orders and office services (mail, supplies, onboarding).
• Assist with on-site events setup and teardown; secure event spaces.
• Support workplace operations by coordinating with vendors and service providers.
• Follow safety procedures and report issues to management.
• Lift up to 50 lbs as part of duties.

Skills

Communication

Organizational

Google Workspace proficiency

Microsoft Office

Adaptable

Following routines

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

HireTalent is seeking a on-site Facilities/Administrative Support role to manage the front desk, greet visitors, and coordinate events across a five-floor building. The position requires mobility throughout the site, strong communication, and basic IT proficiency.

You will answer phones, issue passes, coordinate services, and support security procedures while ensuring a positive first impression for guests and staff.