Workplace Coordinator

HireTalent; Omaha (NE); In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

HireTalent is seeking a on-site Facilities/Administrative Support role to manage the front desk, greet visitors, and coordinate events across a five-floor building. The position requires mobility throughout the site, strong communication, and basic IT proficiency.

You will answer phones, issue passes, coordinate services, and support security procedures while ensuring a positive first impression for guests and staff.

Competenze

• Must have a HS diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Proficient with Microsoft Office products.
• Comfort using Google Workspace products (Gmail, Docs, Sheets).
• Willingness to move around the building to support workplace operations.

Mansioni

• Greet visitors and issue passes while following security protocols.
• Answer phones professionally and manage front-desk communications.
• Coordinate events, dining, and recreational activities as requested.
• Coordinate maintenance work orders and office services (mail, supplies, onboarding).
• Assist with on-site events setup and teardown; secure event spaces.
• Support workplace operations by coordinating with vendors and service providers.
• Follow safety procedures and report issues to management.
• Lift up to 50 lbs as part of duties.

Conoscenze

Communication

Organizational

Google Workspace proficiency

Microsoft Office

Adaptable

Following routines

Formazione

High School Diploma or GED

Strumenti

Microsoft Office

Google Workspace

Descrizione del lavoro

• This is a mobile role that requires walking throughout the building to provide support. The site spans five floors, so it is not a stationary desk-based position.


• First point of contact for all those entering the facility. Greet them with a friendly demeanor. Issue visitor and parking passes and follow security protocols.


• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.


• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.


• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.


• Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a


• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.


• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.


• Coordinate with vendors who supply services or goods to the workplace.


• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.


• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Must be able to lift up to 50 lbs as part of the job responsibilities.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.


• Ability to follow basic work routines and standards in the application of work.


• Communication skills to exchange straightforward information.


• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with an inquisitive mindset.


• Should be comfortable using Google Workspace products, including Gmail, and have basic computer proficiency.


• Looking for someone who is adaptable, proactive, and comfortable moving around the building to support workplace operations as needed.

Interview Process:

1-2 virtual and/or virtual