Workplace & Community Coordinator

Rightmove PLC; United States; Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension and Life Insurance

27 days holiday plus volunteering days

Job summary

Rightmove PLC seeks a proactive Workplace & Community Coordinator to ensure smooth office operations across Milton Keynes, with responsibilities spanning London and Newcastle as needed. You will manage suppliers, maintain a welcoming environment, and support events and internal engagement programs.

The role emphasizes health and safety, records maintenance, and a strong culture of collaboration within the People Team. A can-do attitude and excellent organisation are essential.

Qualifications

• Experience coordinating facilities or office operations.
• Ability to manage vendors and contractors and keep records.
• Experience planning local workplace events and engagement activities.
• Strong knowledge of health and safety and fire regulations.
• Excellent organisational skills with attention to detail.

Responsibilities

• Take ownership of day-to-day Milton Keynes office operations and coordinate services across London and Newcastle as needed.
• Be the first point of contact for employees, addressing questions and issues promptly.
• Serve as the go-to contact for building management, contractors, suppliers and facilities queries.
• Order and manage workplace supplies to keep the office well-stocked and welcoming.
• Manage visitor processes, front-of-house and deliveries.
• Conduct regular floor walks to maintain high standards and proper record-keeping.
• Support process mapping and forward planning for key workplace activities.
• Flag issues promptly to the Workplace & Community Manager.

Skills

Office operations

Vendor management

Event coordination

Health & safety

Facilities coordination

Stakeholder communication

IT literacy

Tools

Microsoft Office

Internal systems

Job description

As our Workplace & Community Coordinator, you'll be the person who keeps our offices running beautifully - staying on top of operations, holding suppliers to a high standard, and delivering the everyday experience that makes Rightmove somewhere people genuinely enjoy coming to. You'll take the lead on the smooth running of our Milton Keynes office (your primary base), with coordination responsibilities across our London and Newcastle sites when needed too. Day to day, that spans everything from dealing with issues, overseeing suppliers, through to making sure our offices are well-stocked, safe, welcoming, and consistently well run. You'll also get stuck into local events, engagement activity, and workplace experience - lending a hand to the wider People Team wherever it's needed. This is a visible, hands-on role. You'll be a familiar and friendly presence, helping to shape the experience of every Rightmover, visitor, and new joiner who comes through our doors. What you'll do: Office operations & facilities

• Take ownership of the day-to-day running of the Milton Keynes office, and coordinate workplace services across Support the Workplace and Community Manager when needed in London and Newcastle
• Be the first point of contact for employees to ask questions, flag issues and swiftly sort out problems of a varied nature.
• Act as the go-to contact for building management, maintenance contractors, suppliers, and general facilities queries, working closely with the Workplace & Community Manager.
• Order and manage all workplace supplies - kitchen, stationery, bathrooms, furniture and more - keeping the office well-stocked and welcoming.
• Manage visitor processes, front-of-house, and deliveries.
• Carry out regular floor walks to make sure standards stay consistently high.
• Maintain accurate facilities records and compliance documentation.
• Support process mapping and forward planning for key workplace activities.
• Flag issues promptly to the Workplace & Community Manager.

Health, safety & compliance

• Take ownership of fire, health and safety compliance - keeping procedures current, delivering inductions, and making sure our offices meet the required standards.
• Maintain up-to-date records for Fire Wardens, First Aiders, and H&S documentation, ensuring current lists are displayed across all locations.
• Arrange refresher training as needed.
• Support risk assessment updates.
• Ensure compliance certificates and statutory checks are logged and stored correctly.

Events & people experience

• Help plan and deliver local workplace events and celebrations - covering logistics, setup, and running things on the day.
• Assist with logistics for internal campaigns, engagement initiatives, and DE&I moments throughout the year.
• Be a helpful, approachable first point of contact for workplace queries.

Culture & communications

• Set the tone for how our offices are used, sharing clear guidelines and encouraging good workplace habits across Rightmovers.
• Support internal communications and help create a workplace that genuinely reflects Rightmove's culture and values.
• Help maintain a welcoming, organised and engaging environment across all UK offices.

People team support

• As capacity allows, contribute to activities supporting the broader People Team
• bilities across our London and Newcastle sites when needed too. Day to day, that spans everything from dealing with issues, overseeing suppliers, through to making sure our offices are well-stocked, safe, welcoming, and consistently well run.
• You'll also get stuck into local events, engagement activity, and workplace experience - lending a hand to the wider People Team wherever it's needed.
• This is a visible, hands-on role. You'll be a familiar and friendly presence, helping to shape the experience of every Rightmover, visitor, and new joiner who comes through our doors.
  Previous experience in a facilities coordination, office management, front-of-house, or operational support role.
• A genuine can-do attitude with the drive to match - no task feels too big or too small.
• Sound working knowledge of workplace health and safety, fire regulations, and risk assessments.
• Experience managing contractors, vendors, and suppliers.
• Experience helping to run or coordinate events - logistics, catering, setup, and delivery on the day.
• Strong organisational skills and the ability to balance multiple suppliers, priorities, and deadlines without losing momentum.
• Attention to detail and high standards of record-keeping.
• Confident communicator, comfortable working with a wide range of stakeholders - from senior leaders through to external providers.
• Good administrative and financial processing capability.
• A proactive, problem-solving mindset - you notice things others miss and act on them before you're asked.
• Comfortable working independently while collaborating with a wider team.
• Strong IT skills including Microsoft Office and internal systems.
• An instinctive feel for culture - you appreciate how a physical environment brings a company's values to life.
  Despite our growth, we've remained a friendly, supportive place to work, with employee #1 still working here! We've done this by placing the Rightmove Hows at the heart of everything we do. These are the essential values that reflect our culture, and include:
• We create value…by delivering results and building trust with partners and consumers.
• We think bigger…by acting with curiosity and setting bold aspirations.
• We care deeply…by being real, having fun, and valuing diversity.
• We move together…by being one team - internally collaborative, externally competitive.
• We make a difference…by focusing on delivering measurable impact.
• We believe in careers that open doors and help our team develop by providing an open and inclusive work environment, offering ongoing training opportunities, and supporting charity fundraising events. And with 89% of Rightmovers saying we're a great place to work, we're clearly doing something right!, At Rightmove, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success. We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.

Benefits & perks

• Cash plan for dental, optical and physio treatments.
• Private Medical Insurance, Pension and Life Insurance, Employee Assistance Plan.
• 27 days holiday plus two (paid) volunteering days a year to give back, and holiday buy schemes.
• Contributory stakeholder pension.
• Life assurance at 4x your basic salary to a spouse, family member or other nominated person in your life.
• Competitive compensation package.
• Paid leave for maternity, paternity, adoption & fertility.
• Travel Loans, Bike to Work scheme, Rental Deposit Loan.
• Charitable contributions through Payroll Giving and donation matching.
• Access deals and discounts on things like travel, electronics, fashion, gym memberships, cinema discounts and more.
• We offer hybrid working with a minimum of 2 days in the office. For our roles, such as Field or Home-based positions, different working arrangements apply - full details will be shared during the recruitment process.