Workplace Associate

LHH; San Francisco (CA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Life insurance

Short-term disability

Commuter benefits

401K plan

EAP program

Paid leave

Job summary

LHH is seeking a Workplace Associate to support daily office operations in San Francisco. This role ensures a safe, efficient, and welcoming workspace, handling space planning, procurement, and vendor coordination under the supervision of the Workplace Manager and Emergency Planning Lead.

The position involves coordinating staff events, managing conference room logistics, and orienting new hires while maintaining a positive experience for both in-office and remote staff.

Qualifications

• Associate's degree or equivalent professional experience.
• Minimum 1 year of office administration experience, including invoice and expense processing.
• Proficient in Microsoft Office Suite: Outlook, Word, Excel, Teams.

Responsibilities

• Assist with office and building maintenance, space planning and procurement.
• Respond to service requests via a ticketing system and escalate when needed.
• Support vendor research and contract submission with operations staff.
• Serve as main contact for facilities-related matters and guest experience.
• Promote sustainability initiatives within the office.
• Participate in Emergency Response Team and safety trainings.

Skills

Office administration

Vendor coordination

Education

Associate's degree or equivalent professional experience

Tools

Microsoft Office Suite

Job description

The Workplace Associate plays a key role in supporting the daily operations of a dynamic office environment. This role ensures a safe, efficient, and welcoming workspace, while upholding internal policies and procedures. The position reports to the local Workplace Manager and Emergency Planning Lead.

Key Responsibilities:

Facilities & Operations:

• Assist with office and building maintenance, including space planning, supply inventory, procurement, and vendor coordination.
• Respond to internal service requests through a ticketing system, resolving issues or escalating as needed.
• Support vendor research and contract submission processes in collaboration with operations staff.
• Serve as the main point of contact for facilities-related matters and guest experience.
• Promote sustainability initiatives and lead environmentally conscious efforts within the office.
• Participate in the Emergency Response Team, including annual safety training and CPR/first aid certification.

Culture & Engagement:

• Help coordinate staff events such as team meetings, seasonal gatherings, and celebrations.
• Manage conference room bookings and logistics for internal meetings.
• Welcome and orient new hires and interns, including training on office protocols and emergency procedures.
• Foster a positive experience for both in-office and remote staff.

Administrative Support:

• Handle incoming/outgoing mail and deliveries.
• Manage office access systems, including visitor registration and security badge setup.
• Process invoices and expense reports.
• Maintain office supplies and ensure amenities are stocked and accessible.

Qualifications:

• Associate's degree or equivalent professional experience
• Minimum 1 year of office administration experience, including invoice and expense processing
• Proficient in Microsoft Office Suite: Outlook, Word, Excel, Team

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Benefits:

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.
• Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.