Workforce Materials Operations Assistant

austincc; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking a Workforce Materials Operations Assistant to provide administrative and operational support for Advanced Manufacturing Workforce programs. You will manage ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials and program supplies.

The role requires two years of related work experience and a high school diploma or equivalent, with a preference for an associate degree or higher in a related field.

Qualifications

• Administrative procedures and inventory control.
• Office software and record-keeping practices.
• Shipping, receiving, and materials processing basics.

Responsibilities

• Coordinate the ordering, receiving, storage, tracking, and distribution of program materials.
• Monitor inventory levels and maintain accurate records.
• Receive shipments and resolve discrepancies or damage.
• Coordinate with departments, suppliers, and staff.
• Track purchase orders, shipments, and transfers.
• Maintain tracking spreadsheets and program documentation.
• Prepare and distribute instructional materials to classrooms.
• Assist with scheduling, communication, and daily operations.
• Identify supply or logistics issues and prevent delays.

Skills

Organizational skills

Administrative skills

Data entry

Record-keeping

Attention to detail

Written communication

Verbal communication

Problem-solving

Time management

Multitasking

Independent & collaborative work

Adaptability

Education

High school diploma or equivalent

Associates degree or higher (related field)

Tools

Microsoft Office

Excel

Google Sheets

Electronic record-keeping systems

Job description

About Austin Community College

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01

Values

• Values intellectual curiosity and innovative teaching
• Is attracted by the college's mission to promote equitable access to educational opportunities
• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
• Focused on student academic achievement and postgraduate outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and outside of ACC

Job Posting Title

Workforce Materials Operations Assistant

Job Description Summary

To provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce "Job-Ready" Training programs. The position is responsible for ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials, including books, tests, quizzes, labs, and program supplies.

Job Description

Provide administrative and operational support for Advanced Manufacturing Workforce programs.

Responsibilities and Tasks

• Coordinate the ordering, receiving, storage, tracking, duplication, and distribution of program materials.
• Monitor inventory levels, conduct inventory counts, and maintain accurate inventory records.
• Receive and inspect shipments and resolve discrepancies, shortages, or damaged materials.
• Coordinate with Duplications, internal departments, suppliers, delivery personnel, and part‑time staff.
• Track purchase orders, shipments, deliveries, and material transfers.
• Maintain materials and program tracking spreadsheets and other program documentation.
• Prepare, label, bind, package, and distribute instructional materials to appropriate classrooms and locations.
• Assist with scheduling, communication, record keeping, special projects, and other daily program operations.
• Identify potential supply or logistics issues and take appropriate action to prevent program delays.

Knowledge

• Administrative procedures, inventory control, purchasing, and materials management.
• Microsoft Office, Excel, Google Sheets, and electronic record‑keeping systems.
• Basic shipping, receiving, duplication, and distribution processes.
• Office and materials‑processing equipment, including copiers, label makers, and binding machines.
• Record‑keeping and documentation practices.

Skills

• Organizational, administrative, data entry, and record‑keeping skills.
• Attention to detail and ability to maintain accurate inventory and program records.
• Written and verbal communication skills.
• Problem‑solving, prioritization, and time‑management skills.
• Manage multiple priorities, schedules, deliveries, and deadlines.
• Work independently and collaboratively with staff, vendors, and internal departments.
• Adaptability and quick responsiveness to changing program needs.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

Two years related work experience.

Required Education

High school diploma or educational equivalent.

Other Preferred Qualifications

• Associates degree or higher in related field
• Shipping, receiving, duplication, and distribution of materials experience
• Materials coordination across multiple locations or departments.
• College, workforce training, manufacturing, technical education experience
• High‑volume administrative or materials‑related operations experience

Physical Requirements

• Ability to safely operate copiers, label makers, binding machines, and other related equipment.
• Ability to safely lift and move boxes and materials weighing approximately 40-50 pounds.
• Ability to stand, walk, bend, reach, and perform repetitive activities associated with materials preparation and inventory management

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings

1

Job Posting Close Date

September 22, 2026 Clery Act As require