Workforce Materials Coordinator & Operations Support

austincc; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking a Workforce Materials Operations Assistant to provide administrative and operational support for Advanced Manufacturing Workforce programs. You will manage ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials and program supplies.

The role requires two years of related work experience and a high school diploma or equivalent, with a preference for an associate degree or higher in a related field.

Qualifications

• Administrative procedures and inventory control.
• Office software and record-keeping practices.
• Shipping, receiving, and materials processing basics.

Responsibilities

• Coordinate the ordering, receiving, storage, tracking, and distribution of program materials.
• Monitor inventory levels and maintain accurate records.
• Receive shipments and resolve discrepancies or damage.
• Coordinate with departments, suppliers, and staff.
• Track purchase orders, shipments, and transfers.
• Maintain tracking spreadsheets and program documentation.
• Prepare and distribute instructional materials to classrooms.
• Assist with scheduling, communication, and daily operations.
• Identify supply or logistics issues and prevent delays.

Skills

Organizational skills

Administrative skills

Data entry

Record-keeping

Attention to detail

Written communication

Verbal communication

Problem-solving

Time management

Multitasking

Independent & collaborative work

Adaptability

Education

High school diploma or equivalent

Associates degree or higher (related field)

Tools

Microsoft Office

Excel

Google Sheets

Electronic record-keeping systems

Job description

Austin Community College is seeking a Workforce Materials Operations Assistant to provide administrative and operational support for Advanced Manufacturing Workforce programs. You will manage ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials and program supplies.

The role requires two years of related work experience and a high school diploma or equivalent, with a preference for an associate degree or higher in a related field.