Materials Operations Coordinator for Workforce Programs

Austin Community College District; United States; On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Disability coverage

TRS/ORP

ACCMPP retirement

Job summary

Austin Community College District is hiring a Workforce Materials Operations Assistant to provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce training programs.

The role involves ordering, receiving, storing, tracking, duplicating, and distributing instructional materials, plus maintaining inventory records and coordinating with internal departments and vendors to prevent delays.

Qualifications

• Administrative procedures, inventory control, purchasing, and materials management.
• Microsoft Office, Excel, Google Sheets, and electronic record-keeping systems.
• Basic shipping, receiving, duplication, and distribution processes.
• Office and materials-processing equipment, including copiers, label makers, and binding machines.
• Record-keeping and documentation practices.

Responsibilities

• Provide administrative and operational support for Advanced Manufacturing Workforce programs.
• Coordinate the ordering, receiving, storage, tracking, duplication, and distribution of program materials.
• Monitor inventory levels, conduct inventory counts, and maintain accurate inventory records.
• Receive and inspect shipments and resolve discrepancies, shortages, or damaged materials.
• Coordinate with Duplications, internal departments, suppliers, delivery personnel, and part-time staff.
• Track purchase orders, shipments, deliveries, and material transfers.
• Maintain materials and program tracking spreadsheets and other program documentation.
• Prepare, label, bind, package, and distribute instructional materials to appropriate classrooms and locations.
• Assist with scheduling, communication, record keeping, special projects, and other daily program operations.
• Identify potential supply or logistics issues and take appropriate action to prevent program delays.

Skills

Organizational skills

Data entry

Record-keeping

Communication skills

Time management

Multitasking

Independent work

Collaboration

Inventory control

Purchasing

Materials management

Microsoft Office

Excel

Google Sheets

Administrative procedures

Education

High school diploma or equivalent

Associates degree or higher (preferred)

Tools

Microsoft Office

Excel

Google Sheets

Electronic record-keeping systems

Job description

Austin Community College District is hiring a Workforce Materials Operations Assistant to provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce training programs.

The role involves ordering, receiving, storing, tracking, duplicating, and distributing instructional materials, plus maintaining inventory records and coordinating with internal departments and vendors to prevent delays.