Workforce Materials Operations Assistant

Austin Community College District; United States; On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Disability coverage

TRS/ORP

ACCMPP retirement

Job summary

Austin Community College District is hiring a Workforce Materials Operations Assistant to provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce training programs.

The role involves ordering, receiving, storing, tracking, duplicating, and distributing instructional materials, plus maintaining inventory records and coordinating with internal departments and vendors to prevent delays.

Qualifications

• Administrative procedures, inventory control, purchasing, and materials management.
• Microsoft Office, Excel, Google Sheets, and electronic record-keeping systems.
• Basic shipping, receiving, duplication, and distribution processes.
• Office and materials-processing equipment, including copiers, label makers, and binding machines.
• Record-keeping and documentation practices.

Responsibilities

• Provide administrative and operational support for Advanced Manufacturing Workforce programs.
• Coordinate the ordering, receiving, storage, tracking, duplication, and distribution of program materials.
• Monitor inventory levels, conduct inventory counts, and maintain accurate inventory records.
• Receive and inspect shipments and resolve discrepancies, shortages, or damaged materials.
• Coordinate with Duplications, internal departments, suppliers, delivery personnel, and part-time staff.
• Track purchase orders, shipments, deliveries, and material transfers.
• Maintain materials and program tracking spreadsheets and other program documentation.
• Prepare, label, bind, package, and distribute instructional materials to appropriate classrooms and locations.
• Assist with scheduling, communication, record keeping, special projects, and other daily program operations.
• Identify potential supply or logistics issues and take appropriate action to prevent program delays.

Skills

Organizational skills

Data entry

Record-keeping

Communication skills

Time management

Multitasking

Independent work

Collaboration

Inventory control

Purchasing

Materials management

Microsoft Office

Excel

Google Sheets

Administrative procedures

Education

High school diploma or equivalent

Associates degree or higher (preferred)

Tools

Microsoft Office

Excel

Google Sheets

Electronic record-keeping systems

Job description

Job Posting Closing Times

Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01

Austin Community College Overview

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: Values intellectual curiosity and innovative teaching Is attracted by the college's mission to promote equitable access to educational opportunities Cares about student success and collaborates on strategies to facilitate success for populations including: first generation college students, low-income students, and students from underserved communities. Focused on student academic achievement and postgraduate outcomes Welcomes difference and models respectful interaction with others Engages with the community both within and outside of ACC.

Job Posting Title

Workforce Materials Operations Assistant

Job Description Summary

To provide administrative, operational, and materials coordination support for Advanced Manufacturing Workforce “Job-Ready” Training programs. The position is responsible for ordering, receiving, organizing, tracking, duplicating, and distributing instructional materials, including books, tests, quizzes, labs, and program supplies.

Description of Duties and Tasks

Provide administrative and operational support for Advanced Manufacturing Workforce programs. Coordinate the ordering, receiving, storage, tracking, duplication, and distribution of program materials. Monitor inventory levels, conduct inventory counts, and maintain accurate inventory records. Receive and inspect shipments and resolve discrepancies, shortages, or damaged materials. Coordinate with Duplications, internal departments, suppliers, delivery personnel, and part-time staff. Track purchase orders, shipments, deliveries, and material transfers. Maintain materials and program tracking spreadsheets and other program documentation. Prepare, label, bind, package, and distribute instructional materials to appropriate classrooms and locations. Assist with scheduling, communication, record keeping, special projects, and other daily program operations. Identify potential supply or logistics issues and take appropriate action to prevent program delays.

Knowledge

• Administrative procedures, inventory control, purchasing, and materials management.
• Microsoft Office, Excel, Google Sheets, and electronic record-keeping systems.
• Basic shipping, receiving, duplication, and distribution processes.
• Office and materials-processing equipment, including copiers, label makers, and binding machines.
• Record-keeping and documentation practices.

Skills

• Organizational, administrative, data entry, and record-keeping skills.
• Attention to detail and ability to maintain accurate inventory and program records.
• Written and verbal communication skills.
• Problem-solving, prioritization, and time-management skills.
• Manage multiple priorities, schedules, deliveries, and deadlines.
• Work independently and collaboratively with staff, vendors, and internal departments.
• Adaptability and quick responsiveness to changing program needs.

Required Work Experience

Two years related work experience.

Required Education

High school diploma or educational equivalent.

Other Preferred Qualifications

• Associates degree or higher in related field.
• Shipping, receiving, duplication, and distribution of materials experience.
• Materials coordination across multiple locations or departments.
• College, workforce training, manufacturing, technical education experience.
• High-volume administrative or materials-related operations experience.

Physical Requirements

• Ability to safely operate copiers, label makers, binding machines, and other related equipment.
• Ability to safely lift and move boxes and materials weighing approximately 40–50 pounds.
• Ability to stand, walk, bend, reach, and perform repetitive activities associated with materials preparation and inventory management.

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings

1

Job Posting Close Date

September 22, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job. Job postings are removed from advertising at 12:00 A.M. on the closing date (e.g., at midnight on the day before the closing date).

Benefits

• Medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.
• Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission.
• ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.