Workflow Coordinator, Office Services & Reprographics

RR Donnelley & Sons; Boston (MA); On-site; USD 40,000 - 65,000; Full time

Job summary

RRD’s Office Services team in Boston seeks an Office Services Workflow Coordinator to deliver exceptional client service by coordinating workflow in reprographics, mail services, and general office requests, both in physical and digital environments.

You will support other service lines as needed, including ticket creation and task assignment, while reading requests, communicating with clients and managers, and ensuring deadlines are met with high-quality results.

Responsibilities

• Coordinate workflow within the team, prioritizing jobs and delegating duties to associates.
• Assist the team in completing large or more complex jobs (i.e. large numbers of requests or high volumes of incoming/outgoing activities, expansive administrative support requests).
• Ensure team provides outstanding service to client, while building strong customer relationships.
• Immediately escape any operational problems or issues to Supervisor or Manager.
• Produce required reports on schedule.
• Provide job intake services as prescribed by manager.
• Read, interpret and understand all requests (emails, phone, in-person, and forms).
• Communicate with manager and client on job or deadline issues.
• Conduct and direct quality assurance process to maintain efficient workflow and assure client satisfaction.
• Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines.
• Assess incoming requests selecting the best equipment and/or resources for successful completion
• Make sure team follows standard operating procedures at all times.

Job description

RRD’s Office Services team in Boston seeks an Office Services Workflow Coordinator to deliver exceptional client service by coordinating workflow in reprographics, mail services, and general office requests, both in physical and digital environments.

You will support other service lines as needed, including ticket creation and task assignment, while reading requests, communicating with clients and managers, and ensuring deadlines are met with high-quality results.