Work Management & Projects Coordinator — Hybrid

University of Colorado Boulder; Boulder (CO); Hybrid; USD 74,000 - 78,000; Full time

Job summary

The University of Colorado Boulder is seeking a WorkManagement Program Coordinator to support Facilities Management Operations. This role manages procurement for operations contracts, maintains the integrated work management system and equipment database, and oversees the full work order lifecycle, including cost tracking and invoicing.

It also acts as the insurable loss liaison and coordinates outage communications to campus stakeholders.

Qualifications

• Bachelor’s degree or equivalent combination of work experience in program coordination, process management, or related field.
• 1 year of professional experience in process management or program coordination.
• Proficiency in Microsoft Word and Excel, including Pivot Tables and basic functions.

Responsibilities

• Procurement Coordination: manage contracts, compliance docs, approve purchases, and oversee POs.
• Integrated Work Management System Maintenance: maintain and improve the CMMS and equipment database.
• Project Asset & Warranty Management: maintain warranty data and liaise with contractors for turnover docs.
• Insurable Loss Liaison: track loss events and coordinate with Risk Management and accounting.
• Outage Notification Management: coordinate campus service outage notices and updates.
• Be prepared for ad-hoc duties and serve as backup for small construction coordination.

Skills

MS Office

Education

Bachelor’s degree or equivalent

Tools

AIM

CMMS

Job description

The University of Colorado Boulder is seeking a WorkManagement Program Coordinator to support Facilities Management Operations. This role manages procurement for operations contracts, maintains the integrated work management system and equipment database, and oversees the full work order lifecycle, including cost tracking and invoicing.

It also acts as the insurable loss liaison and coordinates outage communications to campus stakeholders.