Work Management Program Coordinator

University of Colorado Boulder; Boulder (CO); Hybrid; USD 74,000 - 78,000; Full time

Job summary

The University of Colorado Boulder is seeking a WorkManagement Program Coordinator to support Facilities Management Operations. This role manages procurement for operations contracts, maintains the integrated work management system and equipment database, and oversees the full work order lifecycle, including cost tracking and invoicing.

It also acts as the insurable loss liaison and coordinates outage communications to campus stakeholders.

Qualifications

• Bachelor’s degree or equivalent combination of work experience in program coordination, process management, or related field.
• 1 year of professional experience in process management or program coordination.
• Proficiency in Microsoft Word and Excel, including Pivot Tables and basic functions.

Responsibilities

• Procurement Coordination: manage contracts, compliance docs, approve purchases, and oversee POs.
• Integrated Work Management System Maintenance: maintain and improve the CMMS and equipment database.
• Project Asset & Warranty Management: maintain warranty data and liaise with contractors for turnover docs.
• Insurable Loss Liaison: track loss events and coordinate with Risk Management and accounting.
• Outage Notification Management: coordinate campus service outage notices and updates.
• Be prepared for ad-hoc duties and serve as backup for small construction coordination.

Skills

MS Office

Education

Bachelor’s degree or equivalent

Tools

AIM

CMMS

Job description

Job Summary

The University of Colorado Boulder is searching for a WorkManagement Program Coordinator! This position provides essentialsupport to the Facilities Operations' Work Management and ProjectSupport teams, ensuring efficient processes within the department.Key responsibilities include being the Procurement Coordinator forin-house, Trades specific work, maintaining close collaborationwith Trades personnel, and having a strong understanding of the UCBconstruction process. The role also involves managing thedepartment’s maintenance management software system for theOperations area, maintaining the Equipment Database, andsupervising the entire work order lifecycle, including automatedbilling, cost tracking, and managing campus space/occupancy data.This role also acts as the Insurable Loss Liaison for FacilitiesManagement Operations and may be asked to perform critical servicesduring emergency situations to aid our front-line staff andsupervisors, ensuring they have the correct administrative tolls toaccount for their services.

Who We Are

Facilities Management is responsible for the overall physicaldevelopment and maintenance of the campus. The mission of thedepartment is to provide a safe physical environment that promotesthe advancement and transfer of knowledge.

What Your Key Responsibilities Will Be

Procurement Coordination

• Be the primary Procurement Coordinator for FacilitiesManagement's Operations' contract needs, managing contractservices, and compliance documentation (contracts, permits).Approve purchases and manage PO requisitions and blanket purchaseorders, oversee environmental compliance documents, and provideprocurement training in compliance with CU System procurementpolicies and processes. Hold a procurement purchasing card (P-Card)for purchasing business-related goods and services directly.

Integrated Work Management System Maintenance

• Be the point of contact for the maintenance management softwaresystem, creating, modifying, and maintaining the preventivemaintenance program and equipment database. Research standardprocesses, recommend system improvements, and generate necessaryreports for users.

Project Asset & Warranty Management

• Support the Project Support Team by maintaining accuratewarranty information, acting as a contractor liaison, conductingaudits, and providing historical work order data for project areasand equipment during the document review process. Establish anddocument construction and project turnover processes, coordinatecross-campus meetings to streamline workflows. Autonomously compileand format building audit information to support deferredmaintenance projects and current replacement valueevaluations.

Insurable Loss Liaison

• Manage insurable property loss events by completing forms,creating and tracking project files in the maintenance managementsoftware system, compiling cost estimates and invoices forreimbursement from University Risk Management, and updating projectcompletion status with trade shops and accounting quarterly.

Outage Notification Management

• When required, fulfill back- up communication duties tocoordinate building service outage notifications, ensuring clarity,accuracy, and timely distribution to building users and essentialdepartments (i.e., CUPD, IT, fire department). Manage feedback frominterested parties to approve or deny requests and update outagepolicies and procedures accordingly.
• Complete assigned ad-hoc duties as required. Act as a back- upto the Small Construction Project Coordinator for items that aretime sensitive.

What You Should Know

This position has an anticipated work schedule of Monday throughFriday during standard business hours. Occasional after-hoursadministrative support may be required during campus closurescaused by extreme weather and can be provided remotely. Thisposition is eligible for a hybrid work schedule.

What We Can Offer

The salary range for this role is $74,000 - $77,833 annually.

Benefits

• medical, dental, and retirement plans
• generous paid time off
• tuition assistance for you and your dependents
• an ECO Pass for local transit

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be impactful. Be collaborative. Be Boulder.

What We Require

• Bachelor’s degree or equivalent combination of work experiencein the field of program coordination, or experience with processdevelopment, process analysis, or process management may besubstituted on a year-for-year basis for the degree.
• 1 year of professional experience in the field of processmanagement or program coordination.

What You Will Need

• Proficiency in Microsoft Suite – specifically in Word &Excel (Pivot Tables, equations, and other functions).
• The ability to work well independently and in a teamsetting.

What We Would Like You to Have

Experience working with Computerized Maintenance Management System,particularly AIM.

We may request references at a later time.

Application Deadline: November 18, 2026.

In compliance with the Colorado Job Application Fairness Act, inany materials you submit, you may redact or remove age-identifyinginformation such as age, date of birth, or dates of schoolattendance or graduation. You will not be penalized for redactingor removing this information.

Essential Services

This position is designated “essential/critical services.” Theincumbent is required to respond to requests for work during campusemergencies (snow, wind, rain, flood and any other natural orman‑made event) and report to work for regularly assigned shiftsduring emergency campus closures.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [e-mail]