Facilities Work Management Coordinator

University of Colorado; Boulder (CO); Hybrid; USD 74,000 - 78,000; Full time

Job summary

The University of Colorado Boulder seeks a Work Management Program Coordinator to support Facilities Operations. You will oversee procurement for in-house trades, maintain the maintenance management software, manage equipment databases, and supervise the full work order lifecycle including billing and occupancy data.

You may also serve as Insurable Loss Liaison and support emergency operations. CU Boulder is committed to equal opportunity employment and offers a safe, inclusive environment with

Qualifications

• Bachelor's degree or equivalent combination of work experience may substitute for the degree.
• 1 year of professional experience in process management or program coordination.
• Proficiency in Microsoft Office Suite (Word & Excel) and data analysis.
• Ability to work independently and in a team; strong communication skills.

Responsibilities

• Procurement Coordination: manage contracts, services, compliance docs, P-Card purchases and PO requisitions.
• Maintenance of the integrated work management system; create/modify preventive maintenance and equipment records; generate reports.
• Project Asset & Warranty Management: maintain warranty data, liaison with contractors, audits, turnover processes, and build audit documentation.
• Insurable Loss Liaison: track loss events; compile cost estimates and reimbursements; update completion status.
• Outage Notification Management: coordinate building service outages, distribute notices, update policies; support ad-hoc duties as needed.

Skills

Microsoft Excel

Microsoft Word

Pivot Tables

Independent work

Teamwork

Education

Bachelor's degree or equivalent

Tools

AIM CMMS

Job description

The University of Colorado Boulder seeks a Work Management Program Coordinator to support Facilities Operations. You will oversee procurement for in-house trades, maintain the maintenance management software, manage equipment databases, and supervise the full work order lifecycle including billing and occupancy data.

You may also serve as Insurable Loss Liaison and support emergency operations. CU Boulder is committed to equal opportunity employment and offers a safe, inclusive environment with