Word Processing Specialist

Haley Stuart Group; Village of Great Neck (NY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Benefits package

Retirement plan

PTO

On-site role

Remote day after onboarding

Training and development

Diverse practice exposure

Job summary

Haley Stuart Group is seeking a skilled document specialist to support firm-wide word processing and formatting. The role focuses on complex legal documents, TOCs, TOAs, and styles, with a strong emphasis on accuracy and professionalism.

You will collaborate with attorneys and staff, manage high-volume requests, and help train colleagues on best practices. Advanced Word skills and iManage familiarity are required; a collaborative, detail-oriented mindset is essential.

Qualifications

• 5+ years of experience in a word processing or document specialist role.
• Advanced proficiency in Microsoft Word (this will be tested during the interview).

Responsibilities

• Provide firmwide word processing support, including advanced document formatting and cleanup
• Create and format complex legal documents, including tables of contents (TOCs), tables of authorities (TOAs), and styles
• Troubleshoot document formatting issues and provide technical support to attorneys and staff
• Assist legal assistants and attorneys with overflow work and time-sensitive requests
• Ensure consistency, accuracy, and professionalism across all documents
• Collaborate with team members to manage workflow and prioritize assignments
• Support onboarding and training of staff on document formatting best practices
• Step in to provide coverage and direct support to attorneys as needed

Skills

Word processing

Advanced Word proficiency

Attention to detail

Time management

Tools

iManage

Best Authority

BigHand

Job description

Why Work Here!

• Full benefits package + retirement + PTO
• On-site role with a collaborative team environment
• One remote day available after initial onboarding period
• Fast-paced setting supporting multiple stakeholders across the firm
• Collaborative, team-oriented environment
• Emphasis on respect and inclusivity
• Exposure to diverse, experienced attorneys
• Opportunity to work across multiple practice areas
• Ongoing training and professional development
• Exposure to complex, high-level work
• Opportunity to build specialized expertise (especially healthcare-related)

Key Responsibilities

• Provide firmwide word processing support, including advanced document formatting and cleanup
• Create and format complex legal documents, including tables of contents (TOCs), tables of authorities (TOAs), and styles
• Troubleshoot document formatting issues and provide technical support to attorneys and staff
• Assist legal assistants and attorneys with overflow work and time-sensitive requests
• Ensure consistency, accuracy, and professionalism across all documents
• Collaborate with team members to manage workflow and prioritize assignments
• Support onboarding and training of staff on document formatting best practices
• Step in to provide coverage and direct support to attorneys as needed

Ideal Candidate

5+ years of experience in a word processing or document specialist role, preferably within a law firm or professional services environment

Advanced proficiency in Microsoft Word (this will be tested during the interview process)

Strong experience with:

• Document formatting and styles
• TOCs and TOAs
• Large, complex documents
• Experience with document management systems (iManage or similar)
• Familiarity with tools such as Best Authority, BigHand, or similar is a plus
• Ability to troubleshoot formatting and technical document issues independently

What They’re Looking For

• Someone who can operate as the go-to document expert
• Strong attention to detail and accuracy
• Ability to handle a high volume of requests and shifting priorities
• Comfortable working in a shared services / team-based environment
• Professional, responsive, and able to communicate effectively with attorneys and staff