Word Processing/Project Service Center Specialist

McCarter & English; Newark (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Firm-Paid life and AD&D insurance

Disability benefits

Health insurance

401(k) plan with contributions

Paid time off and holidays

Job summary

McCarter & English, LLP in Newark, NJ seeks a Word Processing/Project Service Center Specialist to support both legal and non-legal staff. The role requires advanced MS Office skills, document conversion, and transcription duties, with a focus on high-quality client service.

Essential functions include creating complex documents, applying advanced formatting, and providing cross-functional administrative support. Background check will be conducted on offers.

Qualifications

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing experience.
• Advanced proficiency in Word, Excel and PowerPoint.
• Effective written and verbal communication.

Responsibilities

• Creates and revises complex legal documents with formatting standards.
• Proficient in Word, Excel, Visio, PowerPoint, Litera Change-Pro and Outlook.
• Formats edits using advanced features: TOA, TOC, cross-references, bookmarks, track changes, mail merge.
• Converts documents between apps and applies styles using Hyperstyles numbering.
• Troubleshoots documents and handles transcription (BigHand).
• Provides administrative support (time entry, printing, messenger).
• Creates TOC links in PDFs and electronic closing binders.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Outlook

Litera Change-Pro

Adobe/Nuance

Hyperstyles numbering

OCR tools

Proofreading

Education

High school diploma

Tools

Best Authority

DocXTools

Nuance OCR

Abby PDF Transformer

Job description

McCarter & English, LLP is seeking a Word Processing/Project Service Center Specialist for its Newark, NJ office.The salary range for this position is $75,000-$85,000 annually, depending on experience. If you have relevant experience, we would like you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

The position provides word processing support to both legal and non-legal staff.The position plays an integral role in helping the Firm provide high-quality service to clients.

Essential Functions:

• Creates and revises complex legal documents, adhering to formatting and departmental best practices
• Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
• Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.
• Ability to troubleshoot documents, including corrupt documents and files.
• Performs transcription either via tape or using software such as BigHand.
• Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated knowledge of proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing and related technical experience.
• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
• Effective written and verbal communication.

PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.
• Ability to work in group settings
• Analytical in identifying problems and formulating solutions.
• Ability to multi-task and prioritize work effort.
• Able to work independently, use sound judgment and elevate issues when appropriate.
• Ability to work under pressure to meet tight deadlines.
• Ability to learn new software applications.
• Adaptable and flexible to meet the demands of the job.
• Attention to detail and thoroughness in completing tasks.
• Good communication skills both orally and in written work.

Benefits (if FTE Requirements met):

• Firm-Paid:Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.