Word Processing & Project Services Specialist Legal Support

McCarter & English; Newark (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Firm-Paid life and AD&D insurance

Disability benefits

Health insurance

401(k) plan with contributions

Paid time off and holidays

Job summary

McCarter & English, LLP in Newark, NJ seeks a Word Processing/Project Service Center Specialist to support both legal and non-legal staff. The role requires advanced MS Office skills, document conversion, and transcription duties, with a focus on high-quality client service.

Essential functions include creating complex documents, applying advanced formatting, and providing cross-functional administrative support. Background check will be conducted on offers.

Qualifications

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing experience.
• Advanced proficiency in Word, Excel and PowerPoint.
• Effective written and verbal communication.

Responsibilities

• Creates and revises complex legal documents with formatting standards.
• Proficient in Word, Excel, Visio, PowerPoint, Litera Change-Pro and Outlook.
• Formats edits using advanced features: TOA, TOC, cross-references, bookmarks, track changes, mail merge.
• Converts documents between apps and applies styles using Hyperstyles numbering.
• Troubleshoots documents and handles transcription (BigHand).
• Provides administrative support (time entry, printing, messenger).
• Creates TOC links in PDFs and electronic closing binders.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Outlook

Litera Change-Pro

Adobe/Nuance

Hyperstyles numbering

OCR tools

Proofreading

Education

High school diploma

Tools

Best Authority

DocXTools

Nuance OCR

Abby PDF Transformer

Job description

McCarter & English, LLP in Newark, NJ seeks a Word Processing/Project Service Center Specialist to support both legal and non-legal staff. The role requires advanced MS Office skills, document conversion, and transcription duties, with a focus on high-quality client service.

Essential functions include creating complex documents, applying advanced formatting, and providing cross-functional administrative support. Background check will be conducted on offers.