Word Processor

Friedman Williams; Newark (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

A legal services firm in Newark, NJ is seeking an experienced Word Processor to assist attorneys with document production and editing. The ideal candidate will have at least 5 years of law firm experience and strong skills in Microsoft Office and other legal software. This role emphasizes customer service, attention to detail, and problem-solving abilities. Interested candidates should contact the provided email for further steps.

Qualifications

• Minimum of 5 years law firm secretarial and/or word processing experience.
• Advanced knowledge of multiple legal software and Microsoft Suite.
• Strong ability to multi-task and prioritize assignments.

Responsibilities

• Respond to incoming administrative tasks in a timely manner.
• Assist with document production, editing, and user support.
• Facilitate the creation/edition of Tables of Authorities and Table of Contents.

Skills

Attention to detail

Problem-solving skills

Customer service skills

Organizational skills

Interpersonal skills

Communication skills

Education

High School Diploma

Bachelor's or Associate degree

Tools

Microsoft Office Suite

Windows 10

Kofax Power PDF

iManage Document Management System

DocuSign

Zoom

Job description

Word Processor Newark NJ

Job ID: 20485

We are currently looking for a motivated and experienced Word Processor. The position will provide legal assistance to attorneys, focusing on detail and accuracy. This position will be the first point of contact for users seeking word processing assistance and/or document problem resolution. The position requires an advanced level of familiarity and knowledge with technology and with a willingness to learn rapidly. A professional, personable demeanor is essential and with a dedication to customer service. The successful candidate will be self‑motivated, flexible, and willing to go the extra mile to solve problems. Advanced communication and people skills are critical to success.

Essential Functions

• Respond to incoming administrative tasks in a timely manner;
• Document production and editing utilizing Microsoft Office, particularly Windows 10 & Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign, and similar software;
• Assist with document conversion and clean up; create and revise complex legal documents adhering to firm styles and guidelines;
• Printing complex documents;
• User support and customer service. Providing technical assistance via e‑mail, phone, helpdesk ticketing system and in person;
• Facilitating the creation/edition of Tables of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking;
• Data entry using various software applications and/or transcripts of analog/digital dictation (BigHand);
• Entering attorney time and file expense reports, as needed;
• Knowledge and competence in E‑Filing in both Federal and State Courts in NJ/NY;
• Knowledge and competency for In‑Person/Virtual Notarization;
• Perform duties of department secretary when requested or required by department operations.

Competencies

• Minimum of 5 years law firm secretarial and/or word processing experience;
• Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;
• Ability to multi‑task and prioritize assignments; excellent attention to detail;
• Strong Customer Service Skills; flexibility to stay late/come in early as necessary;
• Strong problem‑solving skills;
• Strong organizational and interpersonal skills;
• Strong oral and written communication skills;
• Ability to quickly learn new technology and develop computer skills as required to meet users questions;
• Ability to work independently and complete a high volume of work in a timely manner.

Education

• High School Diploma required; Bachelor’s or Associate degree a plus.

If you are interested in this opportunity, please reach out to Kiersten Ahle at [e-mail]