Legal Word Processing & Project Services Specialist

McCarter & English, LLP; Newark (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Firm-paid AD&D insurance and short/and

Disability benefits (ST/LT)

Comprehensive medical/prescription

401(k) plan

Paid Time Off and holidays

Employee assistance program (EAP)

Back-up child/elder care

529 Plan for college savings

Employee discounts

Job summary

McCarter & English, LLP in Newark, NJ is seeking a Word Processing/Project Service Center Specialist. The role supports both legal and non-legal staff, ensuring high-quality client service.

The salary range is $75,000-$85,000 per year, with background checks conducted for offers. The position combines document creation, editing, conversion, transcription, and administrative tasks to support the firm’s operations.

Qualifications

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Responsibilities

• Creates and revises complex legal documents, adhering to formatting and departmental best practices.
• Performs advanced proficiency in Microsoft Office 365: Word, Excel, Visio, PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents.
• Converts documents between applications, applying styles and using Hyperstyles numbering system.
• Troubleshoots documents, including corrupt documents and files.
• Performs transcription via tape or BigHand.
• Provides administrative support (time entry, copying/printing, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and tables of contents.

Skills

Advanced Microsoft Office Suite (Word,

Litera Change-Pro

Nuance/Adobe editing

Document formatting

Time entry

Transcription (BigHand)

Education

High school diploma or equivalent

Tools

Best Authority

DocXTools

Nuance OCR

Abby PDF Transformer

Hyperstyles numbering system

Job description

McCarter & English, LLP in Newark, NJ is seeking a Word Processing/Project Service Center Specialist. The role supports both legal and non-legal staff, ensuring high-quality client service.

The salary range is $75,000-$85,000 per year, with background checks conducted for offers. The position combines document creation, editing, conversion, transcription, and administrative tasks to support the firm’s operations.