LEGAL ASSISTANT

McCarter & English, LLP; Miami (FL); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Life and AD&D insurance

Disability benefits

Medical/prescription coverage

Dental and vision coverage

401(k) retirement plan

PTO and holidays

Employee assistance program (EAP)

Back-up child/elder care

Job summary

McCarter & English, LLP in Miami, FL seeks a Legal Assistant to support attorneys in a fast-paced office. The role involves confidential secretarial work, calendar management, and document preparation.

Key duties include transcribing, filing, coordinating meetings, handling travel, and assisting with court filings. The successful candidate will be a team player with strong proofreading and communication skills.

Qualifications

• Three to five years of legal assistance experience.
• Typing speed of at least 70 WPM.
• Comprehensive knowledge of modern legal office practices and procedures.
• Knowledge of legal documents, terminology and court procedures.
• Proficient in MS Word, MS Outlook, Excel; familiarity with redline comparisons and BigHand.

Responsibilities

• Perform confidential secretarial and administrative duties for attorneys.
• Attend client meetings with attorneys on/off site.
• Transcribe briefs, letters and confidential memoranda.
• Type a variety of legal documents from drafts.
• Court E-Filings.
• Answer phones and route messages.
• Manage calendars and schedule meetings.
• Arrange travel and reimbursements for attorneys.
• Process and review billing; maintain attorney files.
• Support other attorneys and legal assistants.

Skills

Legal support

MS Word

MS Outlook

Excel

Proofreading

Oral communication

Written communication

Dictation (BigHand)

Tools

BigHand

Redline comparisons

Job description

McCarter & English, LLP is seeking a Legal Assistant for its Miami, FL office. The salary range for this position is $70,000-$75,000 annually, depending on experience. If you have relevant experience, we would like you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

General Job Tasks and Responsibilities

Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.

• Must be a team player, organized and able to multi-task in an extremely fast paced environment
• Attend client meetings with attorneys (both on and off site) to witness client documents
• Transcribes legal briefs, correspondence, letters, and confidential memorandum
• Types a variety of legal documents from rough and oral drafts
• Court E-Filings
• Answers telephone calls, transfers calls to the appropriate staff and take messages in their absences
• Prepares, maintains and confirms daily work calendars and schedule meetings and appointments
• Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
• Reads, sorts and ensures incoming mail is timely delivered; ensures outgoing mail is processed
• Processes bills; proofs billing sheets; reviews and edits bills
• Maintain attorneys’ legal confidential and administrative files

Related Duties

• Assist other Attorneys and Legal Assistants within the Group and Office
• Proactively manage contacts in Outlook and Interaction

Minimum Qualifications

Training and Experience

• Three to five years of legal assistance experience. Must type a minimum of 70 words per minutes.

Knowledge, Abilities and Skill

• Comprehensive knowledge of modern legal office practices and procedures
• Considerable knowledge of legal documents preparation, legal terminology and court procedures
• Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
• Considerable knowledge of effective proofreading
• Excellent oral and written communication skills

Benefits (if FTE Requirements met):

Firm-Paid

Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.

Health & Wellness

Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.

Employee-Paid Voluntary Benefits

Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.

Retirement

401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.

Time Off

Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

Free and confidential employee assistance program (EAP) and behavioral health services program

Firm-paid back-up child/elder care, academic support and pet care program

Tax-advantaged college savings 529 Plan

Employee discounts through Working Advantage

Other Compensation:

Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.