ONBOARDING/OFFBOARDING MANAGER

McCarter & English, LLP

Newark (NJ)

On-site

USD 105,000 - 115,000

Full time

10 days ago

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Benefits offered by this job

Firm-Paid AD&D insurance

Health & Wellness coverage

401(k) retirement plan

Paid time off & holidays

Job summary

McCarter & English, LLP in Newark, NJ is seeking an Onboarding/Offboarding Manager to oversee the full lifecycle for attorneys and staff, coordinating with HR, IT, Finance and client value teams to ensure a smooth experience.

The role emphasizes cross-functional collaboration, lateral partner integration, and continuous improvement of onboarding processes, with a salary range of $105,000-$115,000 and a competitive benefits package.

Qualifications

Bachelor’s degree or equivalent experience.
5+ years of HR or onboarding experience preferred.
Law firm experience strongly preferred.
Strong organizational and communication skills.
High attention to detail.

Responsibilities

Manage full onboarding lifecycle for attorneys and staff.
Coordinate background checks, conflicts checks, and onboarding documentation.
Develop onboarding schedules and materials.
Coordinate cross-department onboarding and IT access.
Oversee lateral partner onboarding and integration.
Monitor 30/60/90 onboarding progress.
Maintain standardized onboarding procedures and metrics.

Skills

HR experience

Onboarding experience

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Job description

McCarter & English, LLP is seeking an Onboarding/Offboarding Manager for our Newark, NJ office. Salary range for this position is $105,000 - $115,000 annually, depending on level of experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. If you have relevant experience, we would like you to consider joining our team.

Position Overview

The Onboarding/Offboarding Manager manages the full onboarding lifecycle, ensuring a seamless experience for attorneys and professional staff. This role partners across departments to support successful integration, including lateral partner onboarding.

Responsibilities will include:

Recruiting & Pre-Hire Coordination

Partner with HR and Recruiting to transition candidates from acceptance to start date
Coordinate background and conflict checks and onboarding documentation
Serve as primary contact for incoming hires
Maintain onboarding pipeline and status updates

Onboarding & Orientation

Develop onboarding schedules for attorneys and staff
Assemble and distribute onboarding materials, including any relevant handbooks, policies, and guidelines
Coordinate first-day logistics (workspace, systems, welcome materials)
Attend to scheduling of various orientation sessions, including coordination with HR, IT, Finance, and Client Value teams
Schedule introductory meetings with key stakeholders

Cross-Functional Coordination

Liaise with IT, Facilities, Finance, and other departments
Coordinate system access and platform setup
Ensure completion of compliance documentation

Lateral Partner Integration

Coordinate onboarding for lateral partners
Support transfer of client matters and billing arrangements
Facilitate conflicts checks and system setup
Support integration into practice groups
Oversee implementation of lateral partner integration protocol

Training & Development Coordination

Coordinate training schedules
Partner with HR and IT to deliver programs
Track required training completion
Maintain onboarding resources

Integration & Early Success

Monitor 30/60/90-day onboarding progress
Coordinate follow-up meetings
Identify and elevate issues
Drive continuous improvement efforts

Process Management & Continuous Improvement

Develop and maintain standardized onboarding procedures, templates, and checklists
Track key onboarding metrics (timeliness, completion rates, satisfaction)
Identify opportunities to improve efficiency, consistency, and overall experience
Support onboarding efforts tied to strategic initiatives (e.g., lateral group hires, expansion efforts)

Offboarding Management

Coordinate transition of responsibilities of departing attorneys to ensure a smooth transition

Qualifications

Bachelor’s degree or equivalent experience
5+ years of HR or onboarding experience preferred
Law firm experience strongly preferred
Strong organizational and communication skills
High attention to detail

Reporting Relationship

This position reports directly to the Chief Human Resources Officer

The above is intended to describe the general content and requirements for the performance of this job. It is not to be construed as an exhaustive statement of the essential functions, responsibilities, or requirements.

Benefits (if FTE requirements met):

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high-deductible health plan with an annual Firm health savings account (HSA) contribution. Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer, and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage

Other Compensation: