Onboarding/Offboarding Manager

McCarter & English; Newark (NJ); On-site; USD 105,000 - 115,000; Full time

Benefits offered by this job

Life Insurance

AD&D Insurance

Disability Insurance

Health Coverage

401(k) Plan

PTO & Holidays

Employee Assistance Program

Back-up Care

Job summary

McCarter & English, LLP in Newark, NJ is seeking an Onboarding/Offboarding Manager to lead the full onboarding lifecycle for attorneys and professional staff. You will coordinate background checks, onboarding documentation, and serve as the primary contact for new hires.

The role requires 5+ years in HR/onboarding (law firm experience preferred) and strong organizational/communication skills, with responsibilities spanning cross‑functional coordination and continuous improvement efforts.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of HR or onboarding experience preferred.
• Law firm experience strongly preferred.
• High attention to detail and strong organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Oversee full onboarding lifecycle for attorneys and staff.
• Coordinate background checks and onboarding documentation with HR and Recruiting.
• Serve as primary contact for incoming hires and manage onboarding pipeline.
• Collaborate with IT, Facilities, Finance, and client value teams for system access and onboarding needs.
• Monitor 30/60/90‑day onboarding progress and drive continuous improvement.

Skills

Strong organizational skills

Excellent communication

Education

Bachelor’s degree or equivalent experience

Job description

McCarter & English, LLP is seeking an Onboarding/Offboarding Manager for our Newark, NJ office. Salary range for this position is $105,000 – $115,000 annually, depending on level of experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. If you have relevant experience, we would like you to consider joining our team.

Position Overview

The Onboarding/Offboarding Manager manages the full onboarding lifecycle, ensuring a seamless experience for attorneys and professional staff. This role partners across departments to support successful integration, including lateral partner onboarding.

Responsibilities will include:

• Partner with HR and Recruiting to transition candidates from acceptance to start date Coordinate background and conflict checks and onboarding documentation
• Serve as primary contact for incoming hires
• Maintain onboarding pipeline and status updates

Onboarding & Orientation

• Develop onboarding schedules for attorneys and staff
• Assemble and distribute onboarding materials, including any relevant handbooks, policies, and guidelines
• Coordinate first-day logistics (workspace, systems, welcome materials)
• Attend to scheduling of various orientation sessions, including coordination with HR, IT, Finance, and Client Value teams
• Schedule introductory meetings with key stakeholders

Cross-Functional Coordination

• Liaise with IT, Facilities, Finance, and other departments
• Coordinate system access and platform setup
• Ensure completion of compliance documentation

Lateral Partner Integration

• Coordinate onboarding for lateral partners
• Support transfer of client matters and billing arrangements
• Facilitate conflicts checks and system setup
• Oversee implementation of lateral partner integration protocol

Training & Development Coordination

• Partner with HR and IT to deliver programs
• Track required training completion
• Maintain onboarding resources

Integration & Early Success

• Monitor 30/60/90-day onboarding progress
• Identify and escape issues
• Drive continuous improvement efforts

Process Management & Continuous Improvement

• Develop and maintain standardized onboarding procedures, templates, and checklists Track key onboarding metrics (timeliness, completion rates, satisfaction)
• Identify opportunities to improve efficiency, consistency, and overall experience
• Support onboarding efforts tied to strategic initiatives (e.g., lateral group hires, expansion efforts)

Offboarding Management

• Coordinate transition of responsibilities of departing attorneys to ensure a smooth transition

Qualifications

• Bachelor’s degree or equivalent experience
• 5+ years of HR or onboarding experience preferred
• Law firm experience strongly preferred
• Strong organizational and communication skills
• High attention to detail

Reporting Relationship

This position reports directly totheChief Human Resources Officer

The above is intended to describe the general content and requirements for the performance of this job. It is not to be construed as an exhaustive statement of the essential functions, responsibilities, or requirements.

Benefits (if FTE requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high-deductible health plan with an annual Firm health savings account (HSA) contribution.Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer, and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement:401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discountsthrough Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.