Word Processing Operator

Simpson Thacher & Bartlett; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Simpson Thacher & Bartlett in New York seeks a Word Processing Operator responsible for creating, formatting, and revising documents as well as providing user support for MS Office applications. The role requires proficiency in Microsoft Office Suite and relevant experience in a center-based environment.

Applicants should have strong attention to detail and customer service skills, with a minimum requirement of a High School diploma. The estimated salary range for this position is between $90,000 and $105,000.

Qualifications

• 2 to 4 years of relevant experience in a center-based environment.
• Ability to effectively present information verbally and in writing.

Responsibilities

• Create and revise legal documents to the Firm’s specifications.
• Proofread work for quality and correct formatting.
• Provide user support for MS Office applications.
• Coordinate and communicate with Supervisor-Word Processing regarding workflow.

Skills

Proficiency in MS Office Suite

Intermediate level knowledge of PowerPoint

Intermediate level knowledge of Excel

Knowledge of software specific to the legal industry

Strong customer service skills

Strong attention to detail

Basic math skills

Analytical and problem-solving skills

Education

High School diploma or GED equivalent

Tools

Adobe products

Worksite

Job description

The Word Processing Operator is responsible for creating, formatting, and revising documents, as well as retrieving text and data from electronic files. This role also provides user support for MS Office applications.

Responsibilities

• Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office
• Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing
• Scan and format documents; convert documents to/from different software packages, produce mail merge documents, and fillable‑pdf forms, and prepare Change Pro comparisons
• Troubleshoot document issues; recover/restore corrupted document files
• Proofread work for quality and correct formatting
• Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input iSupport calls into software ticketing system
• Coordinate and communicate with Supervisor-Word Processing regarding workflow and other issues
• Maintain an accurate diary log of all work performed
• Provide front desk coverage during the absence of Supervisor when necessary
• Work overtime or flexible schedule as required to meet deadlines
• Perform other duties as assigned

Required Skills

• Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel
• Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Strong analytical and problem solving skills
• Strong customer service skills
• Ability to use discretion with sensitive and confidential information
• Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment

Preferred Skills

• Experience in a large law firm preferred
• Knowledge of Adobe products and EDGAR experience preferred

Required Experience

• 2 to 4 years of relevant experience in a center-based environment required; Ability to effectively present information verbally and in writing

Required Education

• High School diploma or GED equivalent required

Preferred Education

• Technical school certification

Shift Options

• Saturday to Monday – Saturday‑Sunday: 8pm‑9am, Monday 8pm‑8am
• Friday‑Sunday – Friday: 11am‑11:30pm, Saturday‑Sunday 11am‑12am

Salary Information

NY Only: The estimated base salary range for this position is $90,000 to $105,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non‑exempt meaning that it is overtime pay eligible.

Simpson Thacker will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.