Resource Center Coordinator - Evening Shift

King & Spalding LLP; Atlanta (GA); On-site; USD 90,000 - 106,500; Full time

Benefits offered by this job

Health and wellness plan

Life and disability insurance

401(k) plan

Paid Time Off program

Job summary

King & Spalding LLP in Atlanta, GA is seeking a skilled professional for document and content management, focusing on legal materials. The role requires advanced proficiency in Microsoft Office suite, experience in a legal setting, and strong attention to detail.

As part of the team, you'll be involved in creating presentations, managing resources, and ensuring high-quality output. A competitive compensation package with comprehensive benefits is offered, emphasizing performance-based rewards.

Qualifications

• Minimum of five years’ experience in a legal Word Processing Center environment.
• Familiarity with document management systems.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Convert Adobe PDFs to MS Word and vice versa using firm-issued software.
• Create and format PowerPoint presentations using firm-branded templates.
• Create and update Excel spreadsheets using filters and formulas.
• Transcribe audio files using Olympus software.
• Screen and prioritize assignments to meet deadlines.

Skills

Advanced proficiency in Microsoft Word

Advanced proficiency in Excel

Advanced proficiency in PowerPoint

Advanced proficiency in Adobe

Strong organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

iManage Work

DocuSign

Job description

Key Responsibilities

• Document & Content Management
  • Convert Adobe PDFs to MS Word and vice versa using firm-issued software.
  • Clean and format Word documents, including applying styles and cross-referencing.
  • Generate tables of contents and authorities.
  • Revise Word documents from handwritten copies or via track changes.
  • Create labels and letters using Word’s mail-merge feature.
  • Select appropriate pleading templates for discovery responses.
  • Compile, edit, and create PDFs with internal/external hyperlinking.
  • Create bookmarked e-binders, and prepare Adobe forms.
  • Apply PDF redactions, headers, footers, and bates stamping.
  • Generate comparisons using MS Word or Litera Compare.
  • Process DocuSign packets.
  • Ensure accuracy and quality of all work products.
• Design & Presentation
  • Create and format PowerPoint presentations using firm-branded templates.
  • Create and revise diagrams, tables, and organizational charts.
  • Assist with marketing materials including proposals, face sheets, and placemats.
• Spreadsheet & Data Handling
  • Create and update Excel spreadsheets using filters, formulas and data analysis tools.
  • Build pivot and structured tables.
  • Format spreadsheets for printing or PDF conversion.
• Technology & Software
  • Transcribe audio files using Olympus software.
  • Stay updated on firm technology and software advancements.
  • Participate in mandatory training sessions, pilot programs, and testing initiatives.
• Support & Collaboration
  • Maintain a secure and distraction-free working environment.
  • Provide assistance to administrative and legal staff across the firm.
  • Remain accessible and engage professionally with all levels of personnel.
  • Handle firm content with discretion and privacy.
• Coordinator Responsibilities
  • Screen, prioritize, and delegate assignments to exceed expectations and meet deadlines.
  • Manage resource allocation and assist with scheduling.
  • Supervise and support team members; serve as liaison between team and requestors.
  • Ensure compliance with operational procedures.
  • Monitor productivity and quality standards.
  • Maintain accurate records using the ServiceNow tracking system.
  • Troubleshoot software issues, including providing impromptu training as needed.
  • Contribute equitably to the workload.
  • Attend regular staff meetings.
  • Exercise confidentiality in sensitive matters.
  • Promptly answer and manage department and after-hours calls.

Qualifications

• High school diploma or equivalent required.
• Minimum of five years’ experience in a legal Word Processing Center environment.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and Outlook.
• Familiarity with iManage Work or similar document management systems.
• Experience or knowledge of Photoshop, Visio, DocXtools, and DocuSign is a plus.
• Strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines.
• Ability to work collaboratively in a fast‑paced, high‑volume environment.

Other Information

• Reports to: Resource Center Manager and Director of Practice Management.
• Work schedule: Monday – Friday, 3:00 p.m. – 11:00 p.m. (includes one half‑hour break per shift).
• The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit‑based performance.
• All full‑time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts, a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off program.
• Pay Transparency Range: Colorado, New York, California, Washington, D.C., Chicago applicants – anticipated full‑time annualized salary range $90,000–$106,500.
• Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable: City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.

Equal Employment Opportunity

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.