Word Processing Operator

Simpson Thacher & Bartlett LLP; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

An established industry player seeks a detail-oriented Word Processing Operator to create and format legal documents. This role is vital for ensuring documents meet firm specifications and providing user support for MS Office applications. The ideal candidate will thrive in a fast-paced environment, possess strong analytical skills, and maintain discretion with sensitive information. Join a prestigious law firm that values excellence and offers a dynamic workplace where your contributions will directly impact the quality of legal services provided to clients worldwide. If you are ready to take on a challenging and rewarding role, we want to hear from you!

Qualifications

• 2 to 4 years of relevant experience in a center-based environment required.
• Strong attention to detail and analytical skills are essential.

Responsibilities

• Create and revise legal documents to firm’s specifications using MS Office.
• Provide user support for MS Office applications and troubleshoot document issues.

Skills

Proficiency in MS Office Suite

Intermediate knowledge of PowerPoint

Intermediate knowledge of Excel

Attention to detail

Analytical and problem solving skills

Discretion with sensitive information

Ability to prioritize and plan work

Education

High School diploma or GED equivalent

Technical school certification

Tools

Worksite

Payne Numbering Scheme

Adobe products

Job description

The Word Processing Operator is responsible for creating, formatting, and revising documents, as well as retrieving text and data from electronic files. This role also provides user support for MS Office applications.

Responsibilities

• Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office
• Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing
• Scan and format documents; convert documents to/from different software packages, produce mail merge documents, and fillable-pdf forms, and prepare Change Pro comparisons
• Troubleshoot document issues; recover/restore corrupted document files
• Proofread work for quality and correct formatting
• Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input iSupport calls into software ticketing system
• Coordinate and communicate with Supervisor-Word Processing regarding workflow and other issues
• Maintain an accurate diary log of all work performed
• Provide front desk coverage during the absence of Supervisor when necessary
• Work overtime or flexible schedule as required to meet deadlines
• Perform other duties as assigned

Required Skills

• Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel
• Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Strong analytical and problem solving skills
• Ability to use discretion with sensitive and confidential information
• Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment

Preferred Skills

• Experience in a large law firm preferred
• Knowledge of Adobe products and EDGAR experience preferred

Required Experience

• 2 to 4 years of relevant experience in a center-based environment required; Ability to effectively present information verbally and in writing

Required Education

• High School diploma or GED equivalent required

Preferred Education

• Technical school certification

Shift: 12 PM - 8 PM

Salary Information

NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

About Us

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 1,500 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.