Word ProcessorDocument Services Specialist

LEGACY LEGAL RECRUITING LLC; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work from home

Job summary

LEGACY LEGAL RECRUITING LLC is seeking a technical administrative professional to manage complex legal documents, ensuring accuracy and timely delivery. You will create, format, and maintain documents, including TOA/TOC, and perform EDGAR filings as needed.

The role requires 2+ years in a law firm, advanced Word skills, strong attention to detail, and the ability to handle confidential information in a fast-paced environment. Flexible work-from-home options are available.

Qualifications

• 2+ years of experience in a law firm.
• Advanced proficiency in Microsoft Office Suite and legal-specific tools.
• Strong attention to detail, ability to handle confidential information discreetly, and thrive in a high-pressure environment.
• Bachelor's degree strongly preferred.

Responsibilities

• Create, revise, and reformat complex legal documents (pleadings, briefs, contracts, correspondence).
• Generate Tables of Authorities (TOA), Tables of Contents (TOC), and apply automated cross-referencing.

Skills

Document production

Attention to detail

Confidentiality

Deadline-driven

Education

Bachelor's degree

Tools

Litera

Best Authority

Adobe Acrobat Pro

Microsoft Word

Excel

PowerPoint

Job description

Our client is seeking a technical administrative professional responsible for the high-level creation, formatting, and management of complex legal documents. The ideal candidate thrives in a deadline-oriented, fast-paced environment, possesses strong organizational skills and the ability to prioritize tasks, and maintains strict confidentiality. Must also be ethical and trustworthy with a polished and professional presence.

Core Responsibilities

• Document Production & Styling: Creating, revising, and reformatting complex legal documents such as pleadings, briefs, contracts, and correspondence. This includes generating Tables of Authorities (TOA), Tables of Contents (TOC), and automated cross-referencing.
• Technical Troubleshooting: Repairing corrupted document files and resolving complex formatting issues in Microsoft Word or specialized legal software.
• Conversion & Comparison: Converting documents between multiple file formats (e.g., PDF to Word) and producing "redline" or "blackline" comparisons to track changes between versions.
• Data Management: Organizing and maintaining electronic and physical filing systems within a Document Management System (DMS) like iManage or NetDocs.
• EDGAR: Perform EDGAR filings as necessary.
• Administrative Support: Assisting with e-filing in state and federal courts, preparing closing binders with hyperlinked indexes, and occasionally transcribing audio dictation.

Qualifications & Skills

• Experience: 2+ years of experience in a law firm.
• Technical Mastery: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal-specific tools like Litera, Best Authority, or Adobe Acrobat Professional.
• Soft Skills: Exceptional attention to detail, the ability to handle confidential information discreetly, and resilience in a high-pressure, deadline-driven environment.
• Education: Bachelor's degree is strongly preferred.
• Typing Speed: 70+ wpm with high accuracy.

Work Hours: 8:00 am-4:30 pm

Flexible work from home options available.