Word Processing Operator

Simpson Thacher & Bartlett LLP; United States; On-site; USD 90,000 - 105,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York is seeking a Word Processing Operator to create, format, and revise legal documents and to support MS Office applications for a fast-paced legal environment.

The role requires 2–4 years in a center-based setting, strong attention to detail, and the ability to manage confidential information while meeting tight deadlines. Shift options include overnight schedules with weekend coverage.

Qualifications

• 2 to 4 years of relevant experience in a center-based environment.
• Proficiency in MS Office Suite with intermediate PowerPoint and Excel.
• Strong attention to detail and ability to handle confidential information.
• Ability to prioritize work and meet deadlines in a high-pressure setting.

Responsibilities

• Create and revise legal documents to Firm’s specifications using MS Office.
• Produce financial statements, flow charts, presentations, letters with proper cross-references, TOC, and indexing.
• Scan/format documents; convert formats; prepare mail-merge and fillable PDFs; prepare Change Pro comparisons.
• Troubleshoot document issues and recover corrupted files.
• Proofread for quality and correct formatting.
• Assist users via phone with Word Support; provide remote document support; log iSupport tickets.

Skills

MS Office Suite

PowerPoint

Excel

Attention to detail

Analytical thinking

Problem solving

Customer service

Discretion with confidential info

Prioritization & deadline management

Education

High School diploma or GED

Technical school certification (preferred)

Tools

Worksite

Payne Numbering Scheme

Job description

The Word Processing Operator is responsible for creating, formatting, and revising documents, as well as retrieving text and data from electronic files. This role also provides user support for MS Office applications.

Shift Options

• Saturday to Monday (Saturday - Sunday: 8:00 pm - 9:00 am , Monday: 8:00 pm - 8:00 am) OR Wednesday to Sunday (12:00 am - 8:00 am)

Responsibilities

• Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office
• Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing
• Scan and format documents; convert documents to/from different software packages, produce mail merge documents, and fillable-pdf forms, and prepare Change Pro comparisons
• Troubleshoot document issues; recover/restore corrupted document files
• Proofread work for quality and correct formatting
• Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input iSupport calls into software ticketing system
• Coordinate and communicate with Supervisor-Word Processing regarding workflow and other issues
• Maintain an accurate diary log of all work performed
• Provide front desk coverage during the absence of Supervisor when necessary
• Work overtime or flexible schedule as required to meet deadlines
• Perform other duties as assigned

Required Skills

• Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel
• Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Strong analytical and problem solving skills
• Strong customer service skills
• Ability to use discretion with sensitive and confidential information
• Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment

Preferred Skills

• Experience in a large law firm preferred
• Knowledge of Adobe products and EDGAR experience preferred

Required Experience

• 2 to 4 years of relevant experience in a center-based environment required; Ability to effectively present information verbally and in writing

Required Education

• High School diploma or GED equivalent required

Preferred Education

• Technical school certification

Salary Information

NY Only: The estimated base salary range for this position is $90,000 to $105,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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