WIC Administrative Coordinator

JobAps; Dover (DE); On-site; USD 40,000 - 56,000; Full time

Job summary

JobAps seeks an Administrative Specialist for the Delaware DHSS WIC program to coordinate meetings, manage records, and support timekeeping audits. You will serve as a first point of contact for staff and participants, ensuring accurate data entry and documentation across FSF and Estar systems.

The role emphasizes processing, reporting, and maintaining compliance with federal and state requirements under the WIC Fiscal Management Analyst guidance.

Qualifications

• One year of experience in office support tasks such as drafting routine correspondence, reports, or logs.
• One year of experience in document processing and ensuring compliance with laws and procedures.
• One year of using an automated information system to enter, update, modify, retrieve and report data.
• Associates degree or higher required.

Responsibilities

• Serve as liaison with internal/external contacts to coordinate activities and provide guidance on administrative matters.
• Create formatted documents, generate presentations, manage schedules, and maintain databases.
• Deliver excellent customer service in-person, electronically, or by written communication.
• Maintain records and ensure compliance with retention schedules.
• Assist with data collection, reporting, and dashboard maintenance.

Skills

Office support

Document processing

Data entry / reporting

Computer software

Education

Associate's degree or higher

Tools

FSF (First State Financials)

Estar timekeeping system

Job description

JobAps seeks an Administrative Specialist for the Delaware DHSS WIC program to coordinate meetings, manage records, and support timekeeping audits. You will serve as a first point of contact for staff and participants, ensuring accurate data entry and documentation across FSF and Estar systems.

The role emphasizes processing, reporting, and maintaining compliance with federal and state requirements under the WIC Fiscal Management Analyst guidance.