Wholesale Real Estate Transaction Coordinator

Rebuilt, LLC; United States; Remote; USD 45,000 - 70,000; Full time

Job summary

Rebuilt is seeking a driven Transaction Coordinator to oversee real estate transactions from contract to close, ensuring a smooth and efficient process. You will manage documentation, maintain proactive communication with clients and agents, and coordinate with title agencies to ensure accurate records and timely closings.

Ideal candidates bring 2+ years in real estate/wholesale and transaction coordination, strong organizational skills, and excellent customer service.

Qualifications

• Education: High school diploma/GED required.
• Experience: 2+ years in real estate/wholesale and transaction coordination.
• Skills: Strong communication, project management, attention to detail, and customer service.
• Technology: Proficiency with Google Apps, Outlook, CRM systems, Qualia, and other real estate tech preferred.
• Organizational Skills: Ability to manage multiple tasks and deadlines efficiently.
• Client Service: Commitment to providing exceptional service and ensuring client satisfaction.

Responsibilities

• Oversee real estate transactions from contract to close, ensuring timely and efficient execution.
• Prepare, distribute, and review contracts, addendums, disclosures, and other required documents while maintaining accurate and compliant records.
• Manage closing events, moving schedules, and documentation. Initiate title orders and collaborate with title agencies to ensure smooth transactions.
• Maintain proactive communication with clients, real estate agents, and stakeholders, providing updates and addressing any concerns.
• Regularly update CRM with detailed transaction notes.
• Resolve transaction issues promptly and assign tasks to ensure timely completion.
• Support new team members with training on transaction coordination processes and best practices.

Skills

Communication

Project management

Attention to detail

Customer service

Time management

Education

High school diploma/GED

Tools

Google Apps

Outlook

CRM systems

Qualia

Job description

Remote

About Rebuilt:

Rebuilt is a Private Equity-backed real estate firm that creates win-win opportunities for property sellers seeking a convenient sale process and real estate investors looking for exclusive, high-return properties. We source a variety of properties including residential, multifamily, commercial, raw land, mixed use, and more. Rebuilt just secured a $65M Series A investment to fuel their expansion. We are looking to continue our geographic growth, increase our presence in established markets, and integrate relevant product offerings such as private lending, title & escrow, and property management.Rebuilt ( www.rebuilt.com ) is building a truly unique, vertically integrated real estate investment business fueled by unparalleled local market expertise and enabled by advanced technology solutions.

Position Summary:

As a driven Transaction Coordinator, you will oversee real estate transactions from contract to close, ensuring smooth and efficient processes. You will be responsible for managing all required documentation and handling communication with internal and external parties. With a strong attention to detail, you thrive in a fast-paced environment, managing your time and priorities independently. You’re customer-focused, and organized, and have excellent communication skills, able to navigate tough conversations and ease clients’ concerns. You will ensure a seamless closing experience, providing top-notch service to all involved. To succeed, you bring significant experience in transaction coordination, a passion for organization, and a track record of successful execution.

Position Responsibilities:

• Transaction Coordination: Oversee all aspects of real estate transactions from contract to close, ensuring timely and efficient execution.
• Documentation Management: Prepare, distribute, and review contracts, addendums, disclosures, and other required documents while maintaining accurate and compliant records.
• Closing Process & Title Coordination: Manage closing events, moving schedules, and documentation. Initiate title orders and collaborate with title agencies to ensure smooth transactions.
• Communication: Maintain proactive communication with clients, real estate agents, and stakeholders, providing updates and addressing any concerns.
• HubSpot Data Management: Regularly update CRM with detailed transaction notes.
• Issue Resolution & Task Assignment: Resolve transaction issues promptly and assign tasks to ensure timely completion.
• Team Collaboration & Training: Support new team members with training on transaction coordination processes and best practices.

Position Requirements:

• Education: High school diploma/GED required.
• Experience: 2+ years in real estate/wholesale and transaction coordination.
• Skills: Strong communication, project management, attention to detail, and customer service skills.
• Technology: Proficiency with Google Apps, Outlook, CRM systems, Qualia, and other real estate tech preferred.
• Organizational Skills: Ability to manage multiple tasks and deadlines efficiently.
• Client Service: Commitment to providing exceptional service and ensuring client satisfaction.

Grit // Authenticity // Responsibility // Discipline // Ownership

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We believe our differences truly make us stronger.