Wholesale Real Estate Transaction Coordinator

Rebuilt; Oregon; Hybride; USD 50 000 - 75 000; Plein temps

Résumé du poste

Rebuilt, a private equity-backed real estate firm, is seeking a driven Transaction Coordinator to oversee real estate transactions from contract to close. You will manage documentation and coordinate with clients, agents, and internal teams to ensure a smooth closing experience.

Ideal candidates bring 2+ years in real estate/wholesale, strong communication, and excellent organizational skills. Proficiency with Google Apps, Outlook, CRM systems, and Qualia is preferred, and you will maintain

Qualifications

• 2+ years in real estate/wholesale and transaction coordination.
• Proven ability to manage multiple deadlines and documents.
• Excellent communication with clients and agents.

Responsabilités

• Oversee real estate transactions from contract to close with timely execution.
• Prepare and review contracts, disclosures, addenda; maintain compliant records.
• Coordinate closing, title orders, and related documentation with title agencies.
• Maintain proactive client/agent communication and address concerns.
• Regularly update HubSpot CRM with transaction notes.
• Resolve issues promptly and assign tasks to meet deadlines.
• Support training of new team members on coordination processes.

Connaissances

Strong communication

Project management

Attention to detail

Customer service

Formation

High school diploma or GED

Outils

Google Apps

Outlook

CRM systems

Qualia

Description du poste

About Rebuilt:

Rebuilt is a Private Equity-backed real estate firm that creates win-win opportunities for property sellers seeking a convenient sale process and real estate investors looking for exclusive, high-return properties. We source a variety of properties including residential, multifamily, commercial, raw land, mixed use, and more. Rebuilt just secured a $65M Series A investment to fuel their expansion. We are looking to continue our geographic growth, increase our presence in established markets, and integrate relevant product offerings such as private lending, title & escrow, and property management. Rebuilt () is building a truly unique, vertically integrated real estate investment business fueled by unparalleled local market expertise and enabled by advanced technology solutions.

Position Summary:

As a driven Transaction Coordinator , you will oversee real estate transactions from contract to close, ensuring smooth and efficient processes. You will be responsible for managing all required documentation and handling communication with internal and external parties. With a strong attention to detail, you thrive in a fast-paced environment, managing your time and priorities independently. You're customer-focused, and organized, and have excellent communication skills, able to navigate tough conversations and ease clients' concerns. You will ensure a seamless closing experience, providing top-notch service to all involved. To succeed, you bring significant experience in transaction coordination, a passion for organization, and a track record of successful execution.

Position Responsibilities:

• Transaction Coordination: Oversee all aspects of real estate transactions from contract to close, ensuring timely and efficient execution.
• Documentation Management: Prepare, distribute, and review contracts, addendums, disclosures, and other required documents while maintaining accurate and compliant records.
• Closing Process & Title Coordination: Manage closing events, moving schedules, and documentation. Initiate title orders and collaborate with title agencies to ensure smooth transactions.
• Communication: Maintain proactive communication with clients, real estate agents, and stakeholders, providing updates and addressing any concerns.
• HubSpot Data Management: Regularly update CRM with detailed transaction notes.
• Issue Resolution & Task Assignment: Resolve transaction issues promptly and assign tasks to ensure timely completion.
• Team Collaboration & Training: Support new team members with training on transaction coordination processes and best practices.

Position Requirements:

• Education: High school diploma/GED required.
• Experience: 2+ years in real estate/wholesale and transaction coordination.
• Skills: Strong communication, project management, attention to detail, and customer service skills.
• Technology: Proficiency with Google Apps, Outlook, CRM systems, Qualia, and other real estate tech preferred.
• Organizational Skills: Ability to manage multiple tasks and deadlines efficiently.
• Client Service: Commitment to providing exceptional service and ensuring client satisfaction.

INDHPGrit // Authenticity // Responsibility // Discipline // Ownership

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

We believe our differences truly make us stronger.