Operations Specialist

Rebuilt; Oregon; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Rebuilt is hiring an early-career Operations Specialist to own the recurring operating rhythm of the sales teams. You will handle onboarding, training, SOP maintenance, and weekly meetings, reporting to the COO. You’ll use AI daily to automate tasks and improve processes across the field.

You’ll collaborate with Product and Engineering on feedback loops, design sessions, and fast-follow deployments, while staying highly organized and proactive in a remote, time-zone-spread environment.

Qualifications

• 1–3 years in operations, program coordination, sales support, training, or similar fast-paced roles.
• Heavy hands-on AI usage; able to create SOPs, training guides, dashboards or reports using AI tools.
• Clear, concise writing; ability to document processes and produce training materials.
• Experience teaching or running training sessions; capable of explaining tools to diverse audiences.
• Highly organized; able to manage multiple moving parts and close loops without reminders.
• Proactive, capable of driving work forward without prompts.
• Strong skills with Google Workspace and Slack for collaboration across time zones.
• Experience coordinating onboarding, training cohorts, or LMS is a plus.

Responsibilities

• Own new-hire setup and onboarding including system access, calendars, and communications.
• Write and maintain SOPs; keep knowledge base current.
• Coordinate weekly team meetings; prepare agendas, materials, and recaps.
• Develop and deliver training when new tools or updates launch.
• Collect user feedback post-launch and coordinate fixes with Product/Engineering.
• Be the hands-on user voice in product design; test new features in real workflows.
• Run recurring reports and automate routine tasks; back up peers during PTO.

Skills

Operations experience

AI usage

Written communication

Training capability

Organization

Proactive mindset

Remote collaboration

Decision making

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Slack

HubSpot

Markdown/HTML

SQL/Metabase

Job description

About Rebuilt: Rebuilt is a Private Equity-backed real estate firm that creates win-win opportunities for property sellers seeking a convenient sale process and real estate investors looking for exclusive, high-return properties. We source a variety of properties including residential, multifamily, commercial, raw land, mixed use, and more. Rebuilt just secured a $65M Series A investment to fuel their expansion. We are looking to continue our geographic growth, increase our presence in established markets, and integrate relevant product offerings such as private lending, title & escrow, and property management. Rebuilt () is building a truly unique, vertically integrated real estate investment business fueled by unparalleled local market expertise and enabled by advanced technology solutions.

About Rebuilt

Rebuilt is a real estate investment company that buys properties directly from homeowners off-market and sells them to investors. Our Acquisition and Disposition sales teams are supported by a lean operations group, a VA team, and in-house product and engineering teams building our own sales tools.

About the Role

We’re hiring an early-career Operations Specialist to run the recurring operating rhythm of our sales teams: onboarding, training, documentation, team meetings and change communication. You’ll report to the COO, own execution for your areas, and use AI every day to create finished work and automate manual tasks.

What You’ll Do

• Own new-hire setup and onboarding: system access, rosters, cohort calendars, communications and knowledge checks.
• Write and maintain SOPs and keep our knowledge base current.
• Coordinate weekly team meetings and skills practice: agendas, materials, recaps and attendance.
• Build and deliver training when new tools or significant system updates launch, and announce process changes to the field.
• After launch, gather user feedback and bugs, and close the loop with Product and Engineering on fast follows.
• Act as the hands-on user voice in product design sessions, and test new features in the real workflow.
• Run recurring reports and routine operational tasks, back up peers during PTO, and turn repetitive work into AI or automation solutions.

What You Bring

• 1-3 years in operations, program coordination, sales support, training or a similar fast-paced role (strong internships count).
• Heavy, hands-on AI use as part of how you work. You should be able to show examples of:
  • Creating finished work with AI tools (Claude, ChatGPT or similar): SOPs, training guides, slide decks, dashboards, simple web pages or reports.
  • Automating a manual process with AI or no-code tools: a workflow, a script, a spreadsheet automation or an AI-driven routine you set up and maintained.
  • Judging AI output critically and checking it before it goes to anyone else.
• Clear, concise writing: you can turn a messy process into steps someone else can follow.
• Comfortable teaching: you can run a training session and explain a new tool to a skeptical audience.
• Highly organized; you track many moving pieces and close loops without reminders.
• Proactive: you drive work forward instead of waiting to be told the next step.
• Strong with Google Workspace (Docs, Sheets, Calendar, Slides) and Slack.
• Comfortable working asynchronously with remote teams across time zones.
• Sound judgment on when to decide and when to decide.

Nice to Have

• Exposure to real estate investing, wholesaling or a sales-driven environment.
• Experience coordinating onboarding, training cohorts or an LMS.
• Experience writing SOPs or maintaining a knowledge base.
• HubSpot or another CRM.
• Basic technical comfort: Markdown/HTML, GitHub, Google Apps Script, or SQL/Metabase.
• Bachelor’s degree, or equivalent experience.

Position Details

• Location: Remote (US)
• Hours: Central time business hours, with flexibility based on business needs
• Type: Full-time, W-2

INDHPGrit // Authenticity // Responsibility // Discipline // OwnershipWe're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We believe our differences truly make us stronger.