Wholesale Fuels Project Coordinator

SuperMom's LLC; Irving, Northern (TX, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

7-Eleven in Irving, TX is seeking a Wholesale Programs Coordinator to support the SEIFS Wholesale field operations for 16 brands and ~1,800 sites. The role covers branded/unbranded programs and liaises with suppliers, vendors, and field teams.

You will manage documentation, tracking files, and compliance, while coordinating with facilities and accounting to ensure accurate processing and reimbursements for program initiatives across assigned geographies.

Qualifications

• Associate degree or 10+ years of relevant work experience.
• 5+ years of Fuel Operations and/or Fuel Sales preferred.
• PMPA is a plus.
• Proficiency with Salesforce and MS Office.
• Strong communication and relationship-building skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Act as the Branded/Unbranded Program liaison for all 16 Wholesale Suppliers.
• Manage branded requirements for Wholesale locations in a geography (POS, image orders, programs, technology).
• Manage vendor/contractor relationships relevant to Wholesale.
• Handle Wholesale customer inquiries, including supplier fuel quality inquiries.
• Maintain tracking files updating external and internal departments.

Skills

Fuel operations

Salesforce

Vendor relationships

Microsoft Office

Communication skills

Project management

Compliance

Time management

Analytical skills

PMPA

Education

Associate degree or 10+ years experience

Tools

Salesforce

Microsoft Office

Job description

JOB SUMMARY

The Wholesale Programs Coordinator ('WPC') - Supports the SEIFS Wholesale field operations team for all branded/unbranded relationships across 16 Major Oil flags accounting for approximately ~1,800 sites with volume totaling ~1.5BG annually. Additionally, the PC is responsible for all Branded Supplier Wholesale related responsibilities in an assigned geography. Reports to the Senior Manager of Wholesale Operations, and provides support to other Team members, Sr. Director Wholesale Operations, 5 Market Managers, 2 Business Development Managers, ~50 Wholesale Business Consultants.

KEY DUTIES AND RESPONSIBILITIES

• Act as the Branded/Unbranded Program liaison for all 16 Wholesale Suppliers.
• Manage the implementation of all branded requirements related to Wholesale locations assigned in a specific geography (i.e. POS, image orders, programs, technology, etc.).
• Manage and maintain vendor/contractor relationships relevant to Wholesale.
• Manage all Wholesale customer inquiries, including Supplier fuel quality inquires.
• Manage numerous tracking files that update external and internal departments.
• Liaison with facilities to ensure correct tickets are being dispatched according to the Maintenance schedule.
• Supports the Programs Coordinator on site set-ups at all locations that transition from Wholesale to Retail or Retail to Wholesale.
• Maintains and assists the field with trade show and office supplies.
• Review Wholesale Dealer and supplier files, and branded and unbranded contracts, to ensure compliance with incentives and imaging terms and conditions.
• Work with major oil company representatives, contractors, and sales/field team in branding and re-imaging dealer locations to ensure full compliance with major programs and maximize reimbursement funds for SEI Fuels.
• Maintain Salesforce to track site orders placed by WBC's.
• Liaison with accounting department to properly record financial transactions.

EDUCATION AND EXPERIENCE

EDUCATION: Associates/2 Yr Degree, or 10+ years relevant work experience.

YEARS OF RELEVANT WORK EXPERIENCE: 5+ years.

SPECIFIC KNOWLEDGE AND SKILLS

• 5+ years of Fuel Operations and/or Fuel Sales preferred.
• PMPA.
• Contracts.
• Salesforce.
• Compliance.
• Project Management.
• Vendor relationships.
• Expert Knowledge of Microsoft Office Suite.
• Excellent verbal and written communication and relationship development skills preferred.
• Ability to manage multiple commitments and competing priorities.
• Strong analytical skills recommended.

#LI-TD1

If an hourly or salary range is included in this ad it represents the range 7-Eleven in good faith believes is the range of compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in this state. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, long-term incentive compensation, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

For a general description of all benefits 7-Eleven is offering in the US for the position, please visit this link.

For a general description of all benefits 7-Eleven is offering in Canada for the position, please visit this link.

As proud founders of the world's first convenience store, 7-Eleven's top priority has always been to give customers the most convenient experience possible to consistently meet their needs. 7-Eleven aims to be a one-stop shop for consumers - a place people can always rely on to deliver what they want, when, where and how they want it. This goal continues to shape 7-Eleven's ethos, driving 7-Eleven's expansion into operating Speedway, Stripes, Laredo Taco Company and Raise the Roost Chicken and Biscuits, with locations, as well as proprietary products and services including 7NOW, 7Rewards, Speedy Rewards and 7-Eleven Fleet, throughout the U.S.