Wholesale Coordinator

Max Mara Fashion Group; New York (NY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Max Mara Fashion Group in New York is seeking a Wholesale Sales Coordinator to support the North American Wholesale Sales team with administrative, operational, and analytical tasks. You will manage seasonal order entry, confirmations, market preparation, showroom logistics, and model coordination.

The role also involves maintaining master files, coordinating samples, supporting account managers, and producing sales materials to drive seasonal selling initiatives.

Qualifications

• Beginner to Intermediate experience with Retail Math, Microsoft Excel, V-lookups, and pivot.

Responsibilities

• Provide day-to-day administrative and operational support to the Wholesale Sales team and Account Managers across all major accounts.
• Manage seasonal order entry, order confirmations to customers within given timeframe.
• Main point of contact for all aspects of market preparation and execution, including appointment scheduling, showroom setup, sample management, model coordination, NuORDER line sheets, catering, and market logistics.
• Maintain master files for the wholesale department, i.e. customer contact details, payment terms,
• Manage sample inventory and coordinate sample requests with merchandising, marketing, and wholesale partners.
• Support the sales team with prospective customer outreach.
• Monitor wholesale partner websites to evaluate assortment, pricing, promotional activity, and overall brand presentation.
• Prepare product knowledge materials, sales presentations, and client meeting materials to support seasonal selling initiatives and specialty store events.
• Maintain departmental reporting, distribution matrices, customer databases, and other key sales operations files to support business planning and decision-making.

Skills

Retail Math

Microsoft Excel

V-lookups

Pivot

Tools

NuORDER

Job description

The Wholesale Sales Coordinator provides administrative, operational, and analytical support to the North

American Wholesale Sales team. This role is responsible for coordinating seasonal market activities,

maintaining sales tools and customer data, supporting account management, and ensuring the accurate

execution of orders and sales operations.

Job Description:

• Provide day-to-day administrative and operational support to the Wholesale Sales team and Account Managers across all major accounts.
• Manage seasonal order entry, order confirmations to customers within given timeframe.
• Main point of contact for all aspects of market preparation and execution, including appointment scheduling, showroom setup, sample management, model coordination, NuORDER line sheets, catering, and market logistics.
• Maintain master files for the wholesale department, i.e. customer contact details, payment terms,
• Manage sample inventory and coordinate sample requests with merchandising, marketing, and wholesale partners.
• Support the sales team with prospective customer outreach.
• Monitor wholesale partner websites to evaluate assortment, pricing, promotional activity, and overall brand presentation.
• Prepare product knowledge materials, sales presentations, and client meeting materials to support seasonal selling initiatives and specialty store events.
• Maintain departmental reporting, distribution matrices, customer databases, and other key sales operations files to support business planning and decision-making.

Qualifications:

• Beginner to Intermediate experience with Retail Math, Microsoft Excel, V-lookups, and pivot
• Ability to work autonomously once assignments and directions are instructed.
• Ability to prioritize and multi-task effectively and maintain a positive attitude while moving between changing priorities.
• Strong organizational and follow-through skills; must pay attention to the details.
• Work efficiently and effectively with both in-office and remote team members.