Wholesale Admin Pro: Data & Ops Support

Rugs USA; Pittsfield (MA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

PTO

Employee discount

Job summary

RugsUSA is seeking a Wholesale Administrative Assistant to provide administrative and operational support to the ISR Manager and VP of Sales. You will help maintain accurate records, support ISRs, and ensure efficient workflows across the sales organization.

The role emphasizes data entry, database management, and efficient use of Excel and Microsoft Office tools in a fast-paced e-commerce environment. A strong team player with attention to detail will thrive.

Qualifications

• High school diploma or equivalent is required.
• 2 years of administrative or office support experience preferred.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to learn new systems quickly and effectively.
• Ability to work independently and as part of a team.

Responsibilities

• Enter data accurately and maintain data integrity across company systems.
• Update and manage digital databases and organized filing systems.
• Utilize Microsoft Excel and other Microsoft Office applications.
• Learn and effectively use company systems, processes, and tools; continuously seek improvements.
• Provide administrative support to the ISR Manager and VP of Sales as needed.
• Manage email correspondence and assist with communications.
• Prepare, distribute, and maintain memos, letters, spreadsheets, forms, and faxes.
• Compile operational data and prepare routine internal reports.
• Ensure compliance with company policies, procedures, and applicable regulatory guidelines.
• Support daily operational activities to maintain smooth workflows.
• Assist ISRs and Sales Representatives with administrative and operational needs.

Skills

MS Office Suite

Excel

Written & verbal communication

Task prioritization

Self-motivation & teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

RugsUSA is seeking a Wholesale Administrative Assistant to provide administrative and operational support to the ISR Manager and VP of Sales. You will help maintain accurate records, support ISRs, and ensure efficient workflows across the sales organization.

The role emphasizes data entry, database management, and efficient use of Excel and Microsoft Office tools in a fast-paced e-commerce environment. A strong team player with attention to detail will thrive.