Wholesale Administrative Assistant

RugsUSA, LLC.; Cranbury Township (NJ); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Employee discount

Benefits package (medical, dental, eye

401(k) and PTO

Job summary

RugsUSA, LLC. in Cranbury, NJ is seeking a Wholesale Administrative Assistant to support the ISR Manager and VP of Sales.

You will maintain data integrity, manage databases, and handle clerical tasks essential to inside sales operations. You will use Microsoft Excel and Office suite daily, prepare internal reports, manage emails and documents, and help ISRs and Sales Representatives stay organized and efficient.

Qualifications

• High school diploma or equivalent required.
• 2 years' administrative or office support experience.
• Strong proficiency in Microsoft Office Suite, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication; able to prioritize tasks.
• Ability to learn new systems quickly and work independently or in a team.

Responsibilities

• Enter data accurately and maintain data integrity across company systems.
• Update and manage digital databases and filing systems.
• Utilize Microsoft Excel and other Office applications.
• Learn and use company systems and processes; seek process improvements.
• Provide administrative support to the ISR Manager and VP of Sales.
• Manage email communications and prepare memos, letters, and forms.
• Compile operational data and prepare routine internal reports.
• Ensure compliance with policies and regulatory guidelines.
• Support daily operational activities to maintain smooth workflows.
• Assist ISRs and Sales Representatives with administrative needs.
• Perform additional duties as assigned.

Skills

Excel

Microsoft Office Suite

Organizational skills

Written and verbal communication

Prioritization

Independent and team work

Education

High school diploma

Tools

Microsoft Excel

Microsoft Office Suite

Job description

About RugsUSA

Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life - at any budget.

Position Overview

The Wholesale Administrative Assistant provides administrative and operational support to the ISR Manager and, as needed, the VP of Sales. This role is responsible for maintaining accurate records, supporting daily business operations, and assisting both Inside Sales Representatives (ISRs) and external Sales Representatives to ensure workflows remain efficient and organized.

Essential Job Functions

Key Responsibilities

• Enter data accurately and maintain data integrity across company systems.
• Update and manage digital databases and organized filing systems.
• Utilize Microsoft Excel and other Microsoft Office applications.
• Learn and effectively use company systems, processes, and tools. Continues to look at better ways to handle processes.
• Provide administrative support to the ISR Manager and VP of Sales as needed.
• Manage email correspondence and assist with communications.
• Prepare, distribute, and maintain memos, letters, spreadsheets, forms, and faxes.
• Compile operational data and prepare routine internal reports.
• Ensure compliance with company policies, procedures, and applicable regulatory guidelines.
• Support daily operational activities to maintain smooth and efficient workflows.
• Assist ISRs and Sales Representatives with administrative and operational needs.
• Perform additional duties as assigned.

Preferred Skills

Qualifications

• High school diploma or equivalent required.
• Previous Administrative Or Office Support Experience Preferred. 2 Years.
• Strong proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to learn new systems quickly and effectively.
• Ability to work independently and as part of a team.

Your Life and Career at RugsUSA

• A culture that promotes a healthy work/life balance
• Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k)
• Exposure to career advancement opportunities across all departments
• Generous employee discount that can be used across our house of brands!

The Pay Range For This Role Is

23 - 23 USD per hour(NJ Distribution Center)

23 - 23 USD per hour(Pittsfield Office)