Westview High School Secretary

Westview School; Topeka (IN); On-site; USD 32,000 - 46,000; Full time

Job summary

Westview School is seeking an office assistant to support the principal and staff. The role involves managing the front office, answering calls, typing documents, operating office equipment, and assisting with attendance and bookkeeping duties.

The position requires a high school diploma (or GED) and demonstrated aptitude for office tasks. Training will cover school procedures, budget processes, and interactions with students and faculty.

Qualifications

• High School Diploma, GED, or waived by building principal
• Demonstrated aptitudes for successful performance of job responsibilities
• Knowledge of office machine operation is necessary
• Bookkeeping knowledge is essential

Responsibilities

• Answer incoming telephone calls in a pleasant, business-like manner and route to proper person; write clear messages for recipients
• Typing letters, menus, purchase orders, reports, newsletters and staff communications
• Operate standard copy machines and Microsoft Office suite; use laminators and manage modern phone systems
• Maintain cafeteria inventory and handle daily receipts and bank deposits; assist in attendance

Skills

Telephone etiquette

Typing ability

Bookkeeping

Office communications

Education

High School Diploma or GED

GED or waived by principal

Tools

Copy machine

Microsoft Office suite

Laminators

Modern phone systems

Job description

Qualifications:

1. High School Diploma, GED, or this may be waived by the building principal
2. Demonstrated aptitudes for successful performance of job responsibilities

Reports To: Principal

Supervises: Assigned student office workers

Job Goal: To assist in providing a well-organized office and communications center serving both studentsand faculty.

Performance Responsibilities:

-Ability to answer incoming telephone calls in a pleasant, business-like manner, and to route these calls to the proper person.Answering and routing incoming telephone calls is an important part of this position, which will require a considerable amount of time each day.Frequently, clear, concise messages will need to be written and given to the intended receiver.

-Typing ability plays an important part of this position, in that letters, cafeteria menus, purchase orders, reports, news releases, various staff reports, directives, stencils, ditto master copies, etc. newsletters and such will need to be typed.

Knowledge of office machine operation is necessary.

1. Standard copy machine
2. Microsoft Office suite
3. Laminators
4. Modern phone systems

Bookkeeping knowledge is essential, since there is a responsibility for the following:

1. Weekly and monthly cafeteria inventory
2. Daily accountability of cafeteria receipts and bank deposits
3. Consolidating student cafeteria use evaluations
4. Cafeteria cost projects
5. Monthly cafeteria report (state)
6. Extra-Curricular account bookkeeping and related procedures
7. Assist in attendance

Process purchase requisitions

1. Textbook
2. Instructional materials and supplies
3. Instructional accounts
4. Audio-visual equipment and repairs
5. Library books, periodicals, materials and supplies

-Greet people who enter the office and direct them to the proper person or office.This position is important and one that requires a considerable amount of tact, diplomacy, patience, understanding, friendliness and making a good, positive impression.

-Knowledge of the complete school facility, purpose and operation is essential.

1. Knowledge related to fire, tornado and disaster procedures
2. Bus route knowledge
3. Student scheduling information
4. School standard forms - location and utilization
5. School reports
6. Student confidential cumulative records

Terms of Employment: Salary and work year established according to the current schedule.

Evaluation: Performance of this job will be evaluated annually in accordance with the provisions of the

Board's policy on evaluation of classified personnel.