SECRETARY

Harmony Public Schools; Waco (TX); On-site; USD 38,000 - 42,000; Full time

Job summary

Harmony Public Schools in Texas is seeking a dependable secretary to support busy office operations. Responsibilities include confidential handling of staff and school matters, processing payments and reimbursements, assisting with payroll, and coordinating purchases and substitutions as directed by the Principal.

The role involves assisting students, parents, teachers, and visitors, maintaining records, and communicating effectively across campus.

Qualifications

• High School Diploma or GED required.
• Minimum 2 years of experience as a secretary preferred.
• Maintains confidentiality and can communicate with staff at all levels.

Responsibilities

• Maintains confidentiality regarding staff and school issues and coordinates office operations.
• Receipts, deposits and disbursement of internal account funds.
• Assist in preparing purchase orders for budgeted purchases.
• Assist students, parents, teachers, and visitors; write permits and order supplies.
• Prepare and submit payments and all required reports.
• Assist with payroll as required.
• Call substitute teachers as directed by the Principal.
• Maintain records for students and staff; provide positive interpersonal communication.
• Perform other tasks as assigned.

Skills

Communication

Interpersonal relationships

Organization

Computer skills

Data analysis

Interviewing

Public speaking

Problem solving

Education

High School Diploma or GED

Tools

Database software

Spreadsheet

Word processing

Calculator

Copy machine

Telephone

Job description

POSITION QUALIFICATIONS

• High School Diploma or G.E.D.
• Minimum of 2 years of experience as a secretary is preferred.

DUTIES AND RESPONSIBILITIES

• Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels.
• Receipt, deposit and disburse internal account funds.
• Assist in preparing purchase orders for all purchases made through school budgeted funds.
• Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials.
• Prepares and submits payment for purchases as required.
• Prepares and submits all reports as required.
• Assist with payroll as required.
• Responsible, at the direction of the Principal, for calling substitute teachers.
• Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
• Maintain records of both students and staff, as required.
• Use effective, positive interpersonal communication skills.
• Perform other tasks as assigned.

SKILLS AND ABILITIES

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to organize special programs for assigned campus.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.

COMPENSATION

Pay varies by location, experience, and certification status. See our Salary Schedules for details.