Wellness Event Architect

TVG-Medulla, LLC; Oak Brook (IL); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Bi-Weekly pay cycle

401(k) Retirement Savings Program with

Health & Wellness Perks

Life and disability insurance options

Paid time off (holidays, vacation, etc

Job summary

TVG-Medulla, LLC is seeking an Events Coordinator to confirm event details with client organizations, process sponsorship applications, invoices, insurance forms, and payment records, and keep all records up to date in Salesforce.

You will coordinate with the Business Development and Wellness Event Coordinators, follow up on leads, manage contracts and approvals, and ensure a smooth, high‑quality experience for customers while upholding company values.

Qualifications

• High computer literacy including Outlook, Excel, and Salesforce.
• Strong phone presence with engaging personality.
• Strong verbal/written communication and people skills.
• Highly detailed and quick at completing tasks.
• Ability to multi-task, prioritise and manage time effectively.
• Persistent with a positive attitude.

Responsibilities

• Confirm event details with client organizations (date, time, location, setup instructions).
• Process paperwork including sponsorship applications, invoices, insurance forms, and payment records.
• Keep event records and updates accurate and up-to-date in Salesforce CRM.
• Coordinate with the Business Development and Wellness Event Coordinators.
• Track and communicate changes in event status or logistics quickly and clearly.
• Handle payment processing and follow up on approvals, contracts or signatures.
• Follow up with inbound event leads and assist with identifying new event opportunities.
• Maintain ongoing communication with event contacts to support long-term partnerships.
• Ensure a smooth experience for all parties involved by staying organized and proactive.
• Offer quality services to consumers over the phone and schedule wellness events.
• Exceed our customers’ expectations by listening and providing wellness solutions.
• Be a part of enhancing overall team performance while maintaining and exceeding individual expectations.
• Uphold and demonstrate our company core values, tenets, and commitments.

Skills

Phone presence

Verbal communication

Written communication

Attention to detail

Time management

Multitasking

Positive attitude

Tools

Outlook

Excel

Salesforce

Job description

TVG-Medulla, LLC is seeking an Events Coordinator to confirm event details with client organizations, process sponsorship applications, invoices, insurance forms, and payment records, and keep all records up to date in Salesforce.

You will coordinate with the Business Development and Wellness Event Coordinators, follow up on leads, manage contracts and approvals, and ensure a smooth, high‑quality experience for customers while upholding company values.