Weekend & Event Logistics Coordinator

Gateway Community & Technical College; Southlake (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Gateway Church is seeking a Weekend and MME Coordinator to manage the administrative and logistical aspects of weekend services and major ministry events. The role coordinates registrations, calendars, rooms, volunteer scheduling, and campus communications to ensure accurate information and timely execution.

Responsibilities include recruiting Serve Team members, training volunteers, handling purchasing paperwork, and maintaining event documentation.

Qualifications

• High school diploma or equivalent with 2+ years admin/event/coordination experience
• Bachelor's degree preferred
• Prior church/nonprofit event experience preferred

Responsibilities

• Coordinates weekend services and Major Ministry Events logistics including registrations, calendars, rooms, and signage
• Maintains event calendars, room reservations, resource requests and deadlines
• Manages event registrations, setup, reporting, and attendee communications
• Handles purchase requests, expense reports, and invoices within approved processes
• Prepares and distributes event documents, run sheets, and printed materials
• Recruits and coordinates Serve Team members across campuses; manages scheduling and communications
• Supports volunteer training and assignments with managers and specialists
• Communicates with campus partners to follow event plan requirements and timelines
• Maintains event records and data, and improves Rock RMS usage for planning and registration
• Oversees event supplies/orders and serves as point of contact for weekend and event logistics
• Performs other duties as assigned

Skills

Organizational skills

Communication

Volunteer coordination

Time management

Multitasking

Team collaboration

Education

High school diploma

Bachelor's degree

Tools

Rock RMS

Microsoft Office

Job description

Gateway Church is seeking a Weekend and MME Coordinator to manage the administrative and logistical aspects of weekend services and major ministry events. The role coordinates registrations, calendars, rooms, volunteer scheduling, and campus communications to ensure accurate information and timely execution.

Responsibilities include recruiting Serve Team members, training volunteers, handling purchasing paperwork, and maintaining event documentation.