Mission-Driven Event Coordinator

Messenger International; Franklin (TN); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

401(k) with employer contribution

Health, Dental, AD&D & Life insurance

Paid time off and sick leave

Parental leave benefits after 3-year;续

Job summary

Messenger International is seeking an experienced Event Coordinator to lead logistics for ministry events in the Nashville area. You will coordinate contracts, BEOs, catering, room blocks, and transportation, while partnering with stakeholders to meet event objectives and timelines.

You will manage on-site execution, load-in/out, budgets, and post-event debriefs, ensuring guest experiences are hospitable and mission-focused. Travel and evenings/weekends may be required.

Qualifications

• Bachelor’s degree in event management, hospitality, business, communications, or a related field preferred; equivalent relevant experience may be considered
• 3+ years of event planning and/or event operations experience required
• Experience planning and executing live events involving multiple vendors, timelines, and logistical dependencies
• Demonstrated accountability for event outcomes from planning through completion
• Experience managing vendors, deliverables, issue resolution, and negotiations

Responsibilities

• Coordinate event logistics across ministry events from contract through post-event debrief
• Partner with internal stakeholders to clarify event objectives and requirements and translate them into actionable logistics plans
• Serve as the primary point of contact for venues and vendors, communicating requirements, responsibilities, timelines, and changes throughout event preparation and execution
• Negotiate with vendors and coordinate contracted terms, timelines, and deliverables
• Coordinate contracts, BEOs, catering, rentals, room blocks, seating charts in partnership with the executive liaison, rooming logistics, and ground transportation
• Develop and maintain logistics run-of-show documents, checklists, timelines, and dependencies; identify and mitigate risks
• Inspect event spaces and logistics setups to confirm readiness and alignment with event requirements before and during events
• Lead load-in and load-out activities and coordinate on-site vendor execution
• Monitor event activities and exercise sound judgment to resolve real-time logistical issues and protect the guest experience
• Review event bills and invoices for accuracy, track logistics budgets and vendor payments, and maintain organized event financial and logistics records
• Support the Development team with registration logistics and on-site registration execution
• Coordinate event-specific app content, attendee communications, and on-site messaging
• Translate approved creative direction into event layouts, setups, and on-site execution
• Provide timely, consistent logistics updates, including progress, decisions, risks, and issues requiring escalation
• Participate in post-event debriefs, identify lessons learned, and recommend practical improvements to future event logistics and vendor coordination
• Other related work, as assigned

Skills

Highly organized

Detail-oriented

Vendor relationships

Budget management

Project coordination

Communication

Multi-tasking

Education

Bachelor’s degree in event management or related field

Job description

Messenger International is seeking an experienced Event Coordinator to lead logistics for ministry events in the Nashville area. You will coordinate contracts, BEOs, catering, room blocks, and transportation, while partnering with stakeholders to meet event objectives and timelines.

You will manage on-site execution, load-in/out, budgets, and post-event debriefs, ensuring guest experiences are hospitable and mission-focused. Travel and evenings/weekends may be required.