Church Operations & Admin Coordinator

Gateway Church; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Gateway Church is seeking an Operations Coordinator to provide the administrative backbone for Operations, handling purchase orders, records, vendor paperwork, keys and vehicles, help desk traffic, and reporting for Property Management and growing operations.

In this role you will support budgets, prepare recurring reports, manage calendars, and serve as the main contact for campus operations questions, assisting weekend services and churchwide events as needed.

Qualifications

• 2+ years of administrative or coordination experience required
• Experience supporting a facilities, operations, or property department preferred
• Prior experience in a church, nonprofit, or ministry environment preferred

Responsibilities

• Provides day-to-day administrative and coordination support across Operations
• Handles administrative processes: purchase requisitions, check requests, expense reports, invoices, and departmental billing within the approved threshold
• Produces and maintains purchase orders, and tracks them through approval, ordering, and delivery
• Maintains operations records — contracts, service agreements, warranties, permits, drawings, and digital files — organized within the organization’s cloud-based systems
• Prepares building use agreement documents for events that require payment or contracts
• Manages the calendar for vehicle reservations, distributes keys, and maintains usage records
• Serves as the point of contact for building keys and access records across campuses
• Processes and assigns help desk tickets, and follows aging tickets through to completion
• Supports budget preparation, tracking, and reconciliation for Operations
• Prepares recurring operations reports and keeps dashboards current
• Coordinates scheduling for department meetings, vendor appointments, and walkthroughs
• Serves as a point of contact for campuses and departments with operations questions, and routes requests to the right team
• Serves at weekend services and churchwide events as the ministry calendar requires
• Performs other duties as assigned
• As a member of Gateway Church team, this position supports, recruits, and develops Serve Team members, and serves alongside the broader team as ministry and organizational needs arise.

Skills

Strong organizational skills

Attention to detail

Communication skills

Discretion with confidential info

Independent worker

Time management

Reporting and dashboards

Education

2+ years administrative/coordination experience

Experience supporting facilities/operations

Church/nonprofit/ministry environment experience (preferred)

Tools

Cloud-based systems

Job description

Gateway Church is seeking an Operations Coordinator to provide the administrative backbone for Operations, handling purchase orders, records, vendor paperwork, keys and vehicles, help desk traffic, and reporting for Property Management and growing operations.

In this role you will support budgets, prepare recurring reports, manage calendars, and serve as the main contact for campus operations questions, assisting weekend services and churchwide events as needed.