Weekend & MMEs Coordinator

Gateway Church; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Gateway Church is seeking a Weekend and MME Coordinator to manage administrative, systems, and Serve Team logistics for weekend services and Major Ministry Events. You will coordinate registrations, calendars, rooms, and volunteer scheduling, ensuring information flows from planning to on-site execution.

Working with the Manager and Specialist, you will recruit Serve Team members, train volunteers, manage event records, and help improve Rock RMS workflows.

Qualifications

• High school diploma or equivalent, with two or more years of admin, event, or coordination experience.
• Bachelor's degree is preferred but not required.
• Experience in a church, nonprofit, or event environment is a plus.

Responsibilities

• Coordinate logistical and administrative details for weekend services and Major Ministry Events.
• Maintain department event calendar, room reservations, resource requests, and deadlines.
• Coordinate event registrations, setup, reporting, and attendee communication.
• Handle purchase requisitions, check requests, expense reports, and invoices.
• Recruit and coordinate Serve Team members across campuses; manage scheduling and volunteer communications.

Skills

Event coordination

Volunteer recruitment

Rock RMS

Microsoft Office

Communication

Calendar management

Budgeting

Purchasing

Education

High school diploma or equivalent with 2+ years experience

Bachelor's degree – preferred

Tools

Rock RMS

MS Office

Job description

Job Summary: The Weekend and MME Coordinator keeps the administrative, systems, and Serve Team logistics of the department moving. This role coordinates registrations, calendars, rooms, requests, purchasing paperwork, volunteer recruiting and scheduling, campus information, and event records for weekend services and Major Ministry Events. Working from the Manager's overall plan and with the Specialist on in-person training needs, the Coordinator makes sure people have accurate information and details are carried through to completion.

Principal Job Responsibilities:

• Coordinates logistical and administrative details for weekend services and Major Ministry Events in support of the overall event plan.
• Maintains the department event calendar, room reservations, resource requests, and key logistical deadlines.
• Coordinates event registrations, including setup, reporting, attendee communication, and support for campus needs.
• Handles purchase requisitions, check requests, expense reports, and invoices within approved processes and thresholds.
• Prepares, updates, and distributes event documents, approved run sheets, signage requests, and printed materials.
• Actively recruits and coordinates Serve Team members across campuses for assigned events; owns scheduling, volunteer communication, records, and follow-through in partnership with the Manager and Specialist.
• Works with the Specialist to prepare volunteers for training and event‑day assignments, and supports retention and appreciation efforts.
• Submits and tracks requests to Property Management, Live Production, Communications, Food and Beverage, Safety Services, and other partner departments, following up on the requirements and timelines established in the event plan.
• Maintains event records, attendance and registration data, Serve Team information, and post‑event documentation.
• Helps improve the use of Rock RMS for event planning, registration, and Serve Team processes in partnership with the teams responsible for that system.
• Orders and maintains event supplies and materials.
• Serves as an accessible point of contact for campuses and departments on weekend and MME logistics, deadlines, and information.
• Supports event setup, on‑site logistics, and teardown.
• Is present and serving at churchwide events and at weekend services as the ministry calendar and assigned responsibilities require.
• Performs other duties as assigned.
• As a member of the Gateway Church team, this position is expected to support, recruit, and develop Serve Team members, and to serve alongside the broader team as ministry and organizational needs arise.

General Skills & Qualifications:

• A clear passion for Jesus and a strong biblical foundation
• Strong organizational skills and the ability to manage many details and competing priorities
• Detail‑oriented, with dependable follow-through on registrations, requests, records, and paperwork
• Strong written and verbal communication skills, including clear communication with volunteers and campus teams
• Ability to recruit, coordinate, and encourage Serve Team members across multiple campuses
• Able to build positive working relationships across departments and follow requests to completion
• Comfortable learning and improving event, registration, and volunteer workflows in Rock RMS and other systems
• Flexible and solution‑oriented when schedules and plans change, with good judgment about priorities and capacity
• Strong time‑management skills under a weekend‑and event-driven rhythm
• Proficient in Microsoft Office and able to learn and function within new software and systems

Education/Certification(s):

High school diploma or equivalent, and two or more years of administrative, event, or coordination experience — required Bachelor's degree — preferred Prior experience in a church, nonprofit, or event environment — preferred

General Physical Requirements:

General Physical Requirements: The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to:

• Sit or stand for extended periods of time
• Occasionally kneel or crouch
• Frequently lift and/or move up to 10 lbs.
• Occasionally lift and/or move up to 25 lbs.
• Able to stand and walk for extended periods during events, lift and move up to 40 lbs, and work weekends, evenings, and extended event days

This description is not all inclusive, and other duties may be assigned as necessary.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.

Employment Requirement:

Must be a member or become a member of Gateway Church upon employment.

At Gateway, we’re all about people. We’re all about people because God is all about people. One of the ways we express our love for Him is through our love for people, and we do that by helping each person who comes to Gateway grow in their relationship with the Lord. It begins with our vision to see people saved, healed, set free, discipled, equipped, empowered, and serving. Everything we do revolves around those seven things. And it all starts with our weekend services. We meet in many locations in the United States, and you can always join us online.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.

Employment Requirement:

All Staff must be a member or become a member of Gateway Church upon employment.