Weekend Administrative Assistant (Sat-Sun, 4–8pm) – Onsite

Cc MD; Baltimore, Northern (MD, KY); Hybrid; USD 25,000 - 28,000; Part time

Benefits offered by this job

Vacation/sick/holiday pay

403(b) Retirement Plan with employer"s

Tuition Advancement

Job summary

Catholic Charities of Baltimore is seeking an Administrative Assistant to support Clerical and Administrative functions at Caritas House. The role requires Saturday and Sunday evenings (4 PM – 8 PM) and involves front-desk duties, information retrieval, and basic bookkeeping support.

The candidate should have a High School diploma or GED and at least four years of administrative experience, with strong communication, organization, and confidentiality skills.

Qualifications

• High School diploma or GED.
• Four years of experience in an administrative role.
• An equivalent combination of education and experience may be considered.
• Excellent verbal and written communication skills.
• Relational and customer service skills.
• Strong organizational skills and attention to detail.
• Foundational clerical procedures experience including Outlook calendars, email, and records.
• Ability to work independently with discretion and integrity.

Responsibilities

• Answer and transfer phone calls, screening when necessary, and direct calls appropriately.
• Welcome and direct visitors, volunteers, and clients with professional and confidential service.
• Maintain filing systems, ensuring files are organized and accessible.
• Retrieve information from records and prepare summaries as needed.
• Coordinate travel, meetings, and appointments for managers or supervisors.
• Prepare meeting schedules and agendas, distribute minutes.
• Record and distribute meeting minutes timely.
• Maintain office supplies and equipment, ensuring availability.
• Record expenses, process invoices and petty cash, and assist with budget reporting.
• Plan and execute special events within time and budget.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Clerical procedures

Independence

Discretion

MS Office

Education

High School diploma or GED

Tools

Microsoft Outlook

Microsoft Office

Job description

Catholic Charities of Baltimore is seeking an Administrative Assistant to support Clerical and Administrative functions at Caritas House. The role requires Saturday and Sunday evenings (4 PM – 8 PM) and involves front-desk duties, information retrieval, and basic bookkeeping support.

The candidate should have a High School diploma or GED and at least four years of administrative experience, with strong communication, organization, and confidentiality skills.