Webinar Event Program Coordinator

ACAMS; Miami (FL); Remote; USD 42,000 - 66,000; Full time

Job summary

ACAMS is seeking a detail-oriented Webinar Coordinator to support the Events team in managing the webinar portfolio, seminars and in-person conferences. You will coordinate session planning calls, collect speaker materials, and ensure alignment with branding and formatting guidelines.

You will travel domestically and internationally as needed, act as project manager for event setup, and collaborate with internal teams and external speakers to deliver polished, engaging events that meet our

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years relevant work experience.
• Bilingual English/Spanish fluency (verbal and written) required for coordination of Spanish-language events.
• Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability and willingness to travel domestically and internationally on behalf of the company for events.
• Copywriting, editing and/or proofreading experience is a plus.
• Solid project management, organizational and written/oral communication skills.

Responsibilities

• Schedule and attend session planning calls, rehearsals and potential recordings with event speakers.
• Collect presentations, bios and photos from speakers for use in webinars, marketing materials and on-site collateral; maintain speaker database.
• Assist with presentation edits and updates.
• Act as project manager for event setup; coordinate logistics among speakers, internal staff and vendors as applicable.
• Travel to events as needed to help manage speakers and logistics.
• Manage attendee evaluation process for assigned events.
• Assist event program managers with collecting speaker agreements and confirmation letters.
• Ensure all information is timely and accurate on the event’s website and/or mobile app (as applicable).
• Assist in the management of virtual event app as needed.
• Assist in presentation edits to ensure compliance with ACAMS’ formatting guidelines.
• Perform other general duties as assigned.

Skills

2+ years relevant experience

Bilingual English/Spanish

Project management

Communication

Travel willingness

Copywriting

Editing

Proofreading

Education

Bachelor’s degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Opportunity at a Glance

This position reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars and in-person conferences. The webinar coordinator acts as a key contact for external speaker faculty as well as a liaison between departments.

Note: This is not a meeting planning position.

Responsibilities

Webinar coordination

• Schedule and attend session planning calls, rehearsals and potential recordings with event speakers
• Collect presentations, bios and photos from speakers for use in webinars, marketing materials and on-site collateral; maintain speaker database

• Assist with presentation edits and updates

In-person event coordination

• Act as project manager for event setup; coordinate logistics among speakers, internal staff and vendors as applicable
• Travel to events as needed to help manage speakers and logistics
• Manage attendee evaluation process for assigned events

General event coordination

• Assist event program managers with collecting speaker agreements and confirmation letters.
• Ensure all information is timely and accurate on the event’s website and/or mobile app (as applicable)
• Assist in the management of virtual event app as needed
• Assist in presentation edits to ensure compliance with ACAMS’ formatting guidelines
• Perform other general duties as assigned

Qualifications

• Bachelor’s degree required or equivalent experience
• 2+ years relevant work experience
• Bilingual English/Spanish fluency (verbal and written) required for coordination of Spanish-language events
• Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability and willingness to travel domestically and internationally on behalf of the company for events
• Copywriting, editing and/or proofreading experience is a plus
• Ability to demonstrate solid project management, organizational and written/oral communication skills to organize webinars, seminars and conference activities

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