Event Specialist

Spain-US Chamber of Commerce / Cámara de Comercio España-Estados Unidos; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent international chamber of commerce in New York is seeking a creative Events Specialist to join a dynamic team. This pivotal role involves planning, producing, and executing marketing events while ensuring brand consistency. The ideal candidate will have 2-4 years of experience in event planning and marketing, a bachelor’s degree, and excellent bilingual communication skills in English and Spanish. Join us to help engage members and amplify our initiatives in a fast-paced environment.

Qualifications

• 2-4 years of experience in event planning and marketing.
• Excellent oral and written communication skills in English and Spanish.
• Proficient in content and emailing tools.

Responsibilities

• Plan, produce, and execute marketing events.
• Build relationships with vendors to meet event goals.
• Coordinate training of event volunteers and staff.
• Ensure brand consistency across communications.

Skills

Event planning

Marketing

Excellent communication skills

Collaboration

Attention to detail

Proficiency in office tools

Education

Bachelor’s degree in business, marketing, communications

Master’s degree (plus)

Tools

Word

Excel

PowerPoint

Outlook

Planner

Job description

The Role

We are seeking a creative, hands-on Events Specialist to join our small but impactful team. Reporting to the Head of Marketing and Member Services, this role is pivotal in helping us engage members, amplify our initiatives, and drive participation in events—one of the key areas of our organization.

Responsibilities

Marketing Events: planning, production and execution

• Venue research, site visits, and contract negotiations
• Build relationships with and collaborate with vendors to accomplish specific image, budget, and décor goals of events: lighting, flowers, catering, photography, videography, production, etc.
• Onsite coordination of events including the management of on-site set-up, production and clean-up for events as necessary
• Coordinate support and training of event volunteers and staff
• Ensure attendee records are properly recorded, maintained, and managed in website and CRM system
• Create individual event budgets and work with vendors.
• Ensure brand consistency across all external communications
• Creation and coordination of events printed and electronic materials including programs, speaker bios, digital signage, etc.…
• Design or oversee the creation of visual assets (flyers, banners, graphics, etc.) in line with brand guidelines and Chamber Services
• Creation of Sponsorship packages for every event
• Track analytics and KPIs to evaluate performance and refine strategies in the campaigns and events

Work on other projects and tasks assigned

Requirements

• 2-4 years of experience in event planning and marketing
• Bachelor’s degree in business, marketing, communications preferred. A master’s degree is a plus
• Excellent oral and written communication skills in English and Spanish
• Proactive, detail-oriented, and thrives in a fast-paced, collaborative environment
• Positive, focused and responsible highly motivated professional team player
• A flexible mindset and ability to adapt to a changing environment with tight deadlines
• Collaborative spirit, with a passion for international business and cross-cultural connection
• Proficient in office and design tools
• Word, Excel, PowerPoint, Outlook, Planner
• Proficient in content and emailing tools