Program Coordinator, Events & Communications

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Massachusetts Institute of Technology in Cambridge, MA is seeking a Program Coordinator, Events & Communications, to support planning, execution, and follow-up of webinars, conferences, and member events by coordinating logistics, attendee communications, registration, and content management.

The role reports to the Director of Communications, Events, Research & Operations, and works across multiple teams to ensure a consistent experience before, during, and after each event while improving

Qualifications

• Bachelor’s degree required.
• Minimum two years of experience supporting professional events, conferences, webinars, or executive programs.
• Experience with event registration platforms such as Cvent or Eventbrite.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Experience managing data and preparing reports.
• Ability to manage multiple projects simultaneously with high attention to detail.

Responsibilities

• Coordinate event logistics for webinars, conferences, and executive briefings.
• Manage attendee communications, registration systems, content management.
• Prepare post-event reporting and data analysis.
• Collaborate with MIT Corporate Relations teams to improve processes and documentation.

Skills

Event coordination

Project coordination

Written communication

Verbal communication

Microsoft Office

Data reporting

Customer service

Attention to detail

Independent work

Team collaboration

Education

Bachelor’s degree

Tools

Cvent

Eventbrite

Salesforce

CRM systems

Job description

Posting Description

PROGRAM COORDINATOR, EVENTS & COMMUNICATIONS, Corporate Relations-Industrial Liaison Program & MIT Startup Exchange , serves as the operational link between the Communications and Events functions within MIT Corporate Relations. This role supports the planning, execution, and follow-up of webinars, conferences, executive briefings, and ILP member events by coordinating event logistics, attendee communications, registration systems, content management, and post-event reporting. Working across multiple teams, this position helps ensure a consistent experience before, during, and after each event while improving processes, documentation, and operational efficiency. The role reports to the Director of Communications, Events, Research & Operations and collaborates closely with both the Events and Communications teams. The focus areas of responsibility are: Event Operations, Communications & Content Coordination, Data Management & Reporting, and Process Improvement & Documentation.

Job Requirements

REQUIRED : Bachelor’s degree; a minimum of two years of experience supporting professional events, conferences, webinars, or executive programs; experience with event registration platforms such as Cvent or Eventbrite; strong organizational and project coordination skills; excellent written and verbal communication skills; proficiency with Microsoft Office; experience managing data and preparing reports; ability to manage multiple projects simultaneously while maintaining exceptional attention to detail; customer service and stakeholder support skills; ability to work independently and collaboratively across teams; flexibility to work occasional evenings, early mornings, and weekends during events.

PREFERRED : Advanced knowledge of Cvent; experience with Salesforce / CRM systems; experience supporting virtual and hybrid events; familiarity with AI productivity tools for writing, summarization, and workflow automation; experience managing digital content including YouTube or similar platforms; and experience working in higher education, research organizations, or member-based organizations.

8/26/2026