Event Coordinator

Palmer Legal Staffing; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Palmer Legal Staffing in Washington, DC, seeks an experienced Webinar Coordinator to organize the full lifecycle of the firm’s training programs, including planning, production, and execution for webinars, workshops, and on-site events.

The role also provides customer service to clients and attendees, facilitates virtual events via Zoom, coordinates speakers, and handles post-event follow-up, with occasional travel to off-site events as needed.

Qualifications

• Bachelor’s degree in Marketing, Business, Hospitality, or a related field.
• 2–4 years of virtual event planning experience.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Skilled in production of events using Zoom Meetings and Zoom Webinar or similar software.

Responsibilities

• Serve as Event Lead for planning and execution of event logistics.
• Create meetings and webinars in Zoom; manage registrations and timing.
• Coordinate speakers and provide technical support.
• Proofread and produce slides, nametags, handouts, and materials.
• Manage polls, CPE credit timing, and post-event follow-up.
• Track event expenses and prepare final summaries within one week.

Skills

MS Office

Communication

Teamwork

Multitasking

Education

Bachelor's degree in Marketing/Business/Hospitality

Tools

Zoom Meetings

Zoom Webinar

PowerPoint

Job description

A D.C. Law firm is seeking an experienced Webinar Coordinator. Under the general guidance of the Director of Training & Events, the Virtual Events Coordinator will be responsible for helping to organize the full lifecycle of the Firm’s 100 annual training programs to include planning, production, and execution for webinars, workshops, and on-site events as well as assisting with other client-related events. This position also provides customer service to clients and attendees, facilitates virtual events via Zoom, and assists in departmental administrative duties.

Status: In-Office, Temp to Hire

LOCAL CANDIDATES ONLY

Duties and Responsibilities:

Event Management

• Serve as Event Lead for the planning and execution of event logistics, including:
• Event timelines and checklists;
• Create meetings and webinars in Zoom;
• Track payments and follow up with unpaid registrants;
• Speaker coordination and technical support;
• Proofreading and producing PowerPoint slides, nametags, handouts, and other materials;
• Ensure correct number of polls, enter into Zoom or other software, and track timing for CPE credit;
• Moderate and facilitate virtual and hybrid events via Zoom, serving as in-person and on-camera event host and technical lead;
• Continuing education credit coordination;
• Set up meeting space and AV as needed;
• Test AV equipment for assigned events;
• Order food and beverage and review banquet event orders;
• Room block management as needed;
• Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the training registration and learning management platform;
• Send preliminary survey results to speakers within one business day; and
• Post-event attendee follow-up.
• Track event expenses during the planning process, and complete event summaries with final expenses within one week of event conclusion.
• Maintain a detailed electronic filing system for all Training Department events.
• Provide feedback and make recommendations for better efficiencies involving the meetings logistics and communication process; seek and suggest possible solutions to ensure effective outcomes.
• Serve as lead and/or primary backup for event production.
• Occasional travel to off-site events to provide meeting coordination assistance and serve as on-site virtual host may be required.
• Other duties as assigned.

Experience / Qualifications

• Bachelor’s degree in Marketing, Business, Hospitality, or a related field required.
• Minimum 2-4 years of virtual event planning experience, preferably in professional services or associations.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Skilled in production of events using Zoom Meetings and Zoom Webinar or similar virtual meeting software required.
• Ability to work independently as well as on a team.
• Strong oral and written communication skills with proven track record interfacing with partners, clients, and other stakeholders.
• Excellent attention to detail and ability to multitask.
• Exhibits grace under pressure.
• Ability to multi-task in a fast-paced environment with shifting priorities and deadlines.

Palmer Legal Staffing is an equal opportunity employer.