Event Coordinator

Professional Search Network; Orlando (FL); On-site; USD 24,796 - 27,552; Part time

Job summary

A healthcare staffing agency is seeking an Event Coordinator in Orlando, Florida. The role involves coordinating onsite and virtual meetings, providing exceptional customer service, and ensuring all meeting materials are prepared accurately and timely. Candidates should have strong interpersonal skills and experience in a fast-paced environment. Flexibility in scheduling and proficiency in Microsoft Office are essential.

Qualifications

• Ability to handle high call and program volume.
• Demonstrate ability to work in a fast-paced environment.
• Ability to work flexible schedules to meet clients’ business needs.

Responsibilities

• Coordinate onsite and virtual meetings.
• Provide daily phone and email support.
• Manage a very active after-hours duty officer support line.
• Adhere to various policies including confidentiality.

Skills

Interpersonal skills

Customer service

Organizational skills

Attention to detail

Oral communication

Written communication

Prioritization

Multi-tasking

Ability to work under deadlines

Flexibility

Education

College Degree Preferred

5 years’ experience in field or related area

Tools

MS-Office

Word

Excel

Gmail Suite Workspace

Job description

Overview

Base pay range: $18.00/hr - $20.00/hr. This range is provided by Professional Search Network. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Coordination of onsite and virtual meetings
• Daily phone and email support up to and including communication with sales representatives and faculty
• Run various reports to manage workload effectively and efficiently
• For onsite meetings, partner with other supplier partner to ensure onsite needs are met
• Setting up virtual credit cards for dinner meetings
• Communication with clients and faculty
• Review documents for accuracy and ensure compliance requirements are met
• Ensure all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met
• Work closely with other team members to ensure successful execution of meetings
• Help the sales force with troubleshooting issues and answering questions
• Manage a very active after-hours duty officer support line
• Post program follow-up to ensure the team has the data necessary for proper close out of a program
• Adherence to various policies (e.g., Confidentiality, sensitive communication, intellectual property)

Qualifications / Competencies

• Excellent interpersonal skills
• Superior customer service and organizational skills
• Ability to handle a high call and program volume
• Exceptional attention to detail
• Good oral and written communication skills as well as a focused listener
• Ability to prioritize, multi-task and work under tight deadlines
• Demonstrate ability to work in a fast-paced environment
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
• Education/Experience Desired: College Degree Preferred; 5 years’ experience in field or related area

Job Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Medical Practices
• Industries: Medical Practices

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