Weatherization Admin & Scheduling Specialist

Community Action Partnership of Providence County; Johnston (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

Community Action Partnership of Providence County seeks a Weatherization Clerk to provide administrative support to the Weatherization Department. You will handle receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service, ensuring accurate records for pre-inspections, final/post-inspections, and project visits.

You will develop organized systems to support efficient workflow and timely reporting, require keen attention to detail, and the ability to work

Qualifications

• High school diploma or equivalent.
• Strong interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Strong computer and data-entry skills with a high level of accuracy and attention to detail.
• Ability to learn and effectively use databases, scheduling systems, spreadsheets, and other computer applications.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive client and agency information.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, courteous, and customer-service-oriented demeanor.
• Dependable attendance and punctuality are essential.
• Ability to follow agency policies, procedures, and applicable Weatherization program requirements.
• Current Criminal Background Investigation clearance.
• Proof of U.S. Citizenship, residency, or work visa required.

Responsibilities

• Provide administrative support to the Weatherization Department, including receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service.
• Coordinate and maintain accurate scheduling and documentation for Weatherization clients, including pre-inspections, final/post-inspections, and project-related visits.
• Develop and maintain organized systems that support an efficient workflow and ensure timely and accurate reporting.

Skills

Interpersonal skills

Data entry

Attention to detail

Time management

Multitasking

Teamwork

Customer service

Discretion/confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Scheduling systems

Databases

Job description

Community Action Partnership of Providence County seeks a Weatherization Clerk to provide administrative support to the Weatherization Department. You will handle receptionist duties, data entry, scheduling, file maintenance, data tracking, and customer service, ensuring accurate records for pre-inspections, final/post-inspections, and project visits.

You will develop organized systems to support efficient workflow and timely reporting, require keen attention to detail, and the ability to work