We're Hiring: Administrative Assistant

Ultimate Staffing; Minneapolis (MN); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Paid holidays

Vacation & sick time

Health, dental, vision, life insurance

Professional development & growth in a

team-oriented environment

Job summary

Ultimate Staffing near Saint Paul, MN is seeking an Administrative Assistant for an onsite, nonprofit role. The position focuses on processing certification applications, data entry, event registrations, and first-line help desk support for eye-care professionals and partner organizations.

Requirements include 2+ years of clerical experience, strong attention to detail, excellent written and verbal communication, and proficiency with Microsoft Office.

Qualifications

• 2+ years of administrative or clerical experience.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong time-management skills; able to prioritize and multitask.
• High school diploma required; post-secondary education preferred.

Responsibilities

• Process certification applications and data entry.
• Assist with event and program registrations.
• Provide first-line help desk support (password resets, login assistance).
• Screen and route phone calls; respond to inquiries and emails professionally.
• Deliver customer service to eye-care professionals, volunteers, and partner organizations.
• Prepare documents, word processing, and coordinate mass mailings.
• Maintain electronic and physical filing systems.
• Support mailroom tasks when needed.
• Take on additional administrative duties as assigned.

Skills

Written communication

Verbal communication

Time management

Multitasking

Education

High school diploma

Post-secondary education preferred

Tools

Microsoft Office Suite

Job description

Now Hiring: Administrative Assistant Near Saint Paul / East Metro, MN | Onsite

Join a mission-driven nonprofit supporting medical professionals through education. We're looking for an organized, customer-focused Administrative Assistant!

Duties:

• Processing certification applications and performing accurate data entry
• Assisting with event and program registrations
• Providing first-line help desk support (password resets, login assistance, general questions)
• Screening and routing phone calls; responding to inquiries and emails professionally
• Delivering excellent customer service to eye-care professionals, volunteers, and partner organizations
• Preparing documents, word processing, and coordinating mass mailings
• Maintaining electronic and physical filing systems
• Supporting mailroom tasks when needed
• Taking on additional administrative duties as assigned

What You Bring

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)
• 2+ years of administrative or clerical experience
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong time-management skills; ability to prioritize and multitask
• High school diploma required; post-secondary education preferred

The Details:

• Pay: $21-$24/hr
• Schedule: Fulltime, M-F, 8am-4:30pm
• Location: 100% onsite in the East Metro, MN
• Benefits: Paid holidays, vacation & sick time, Health, dental, vision, life insurance, professional development & growth in a team-oriented environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.