Benefits Administrator

Ultimate Staffing; Minneapolis (MN); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Employer-paid life insurance

Employer-paid short-term and long-term

Disability insurance

Retirement plan with employer match

Paid time off and holidays

Wellness program participation

Tuition assistance program

Mileage reimbursement

Professional growth and advancement

Job summary

Ultimate Staffing seeks an experienced Benefits Administrator to oversee and administer employee benefit programs while ensuring compliance with federal and state regulations. You will support benefits administration, leave management, unemployment claims, and wellness initiatives, serving as a key resource for employees and leadership.

The role requires 3+ years in benefits administration and strong knowledge of FMLA, ADA, and leave processes.

Qualifications

• 3+ years of benefits administration experience.
• Experience managing health, welfare, and retirement benefit programs.
• Knowledge of FMLA, ADA, workers' compensation, disability, and leave administration.
• Working knowledge of benefits compliance and employment regulations.
• Experience utilizing HRIS systems and maintaining accurate employee records.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication abilities.

Responsibilities

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and FSA/HSA.
• Manage enrollments, status changes, terminations, and eligibility requirements.
• Coordinate annual open enrollment and employee communications.
• Serve as primary contact for benefit questions and concerns.
• Partner with brokers, carriers, and third-party administrators to resolve issues.

Skills

Customer service

Communication

Attention to detail

Organizational skills

HRIS software usage

Tools

HRIS systems

Job description

Location: Saint Paul, MN (Hybrid after training)
Pay: $36.00 - $40.00 per hour
Schedule: Monday-Friday, Full-Time
Position Type: Temp-to-Hire

Position Overview

We are seeking an experienced Benefits Administrator to oversee and administer employee benefit programs while ensuring compliance with federal and state regulations. This role serves as a key resource for employees and leadership, supporting benefits administration, leave management, unemployment claims, and employee wellness initiatives. The ideal candidate will have strong knowledge of benefits programs, leave administration, compliance requirements, and HR systems.

Essential Duties & Responsibilities

Benefits Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and flexible spending accounts.
• Manage employee enrollments, status changes, terminations, and eligibility requirements.
• Coordinate annual open enrollment processes and employee communications.
• Serve as the primary point of contact for employee benefit questions and concerns.
• Partner with brokers, carriers, and third-party administrators to resolve benefit-related issues.

Leave Administration

• Coordinate and administer FMLA, ADA accommodations, workers' compensation, disability claims, and state leave programs.
• Maintain accurate leave records and ensure timely communication with employees and managers.
• Monitor leave eligibility and compliance requirements.

Compliance & Reporting

• Ensure compliance with applicable federal, state, and local laws governing employee benefits and leave programs.
• Maintain required documentation, reporting, and audit support materials.
• Assist with benefits reconciliations and reporting activities.

Unemployment Administration

• Manage unemployment claims, documentation, hearings, and agency correspondence.
• Coordinate responses and maintain compliance with applicable unemployment regulations.

Program Management & Employee Experience

• Evaluate current benefits offerings and identify opportunities for improvement.
• Research industry trends and recommend enhancements to support recruitment and retention efforts.
• Develop employee education materials and support benefit communication initiatives.

Qualifications

Required

• 3+ years of benefits administration experience.
• Experience managing health, welfare, and retirement benefit programs.
• Knowledge of FMLA, ADA, workers' compensation, disability, and leave administration.
• Working knowledge of benefits compliance and employment regulations.
• Experience utilizing HRIS systems and maintaining accurate employee records.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication abilities.

Preferred

• Experience within nonprofit, healthcare, or human services organizations.
• Experience coordinating with benefit carriers, brokers, and third-party administrators.
• Prior involvement in open enrollment planning and benefits strategy initiatives.

Work Environment & Schedule

• Full-time, Monday-Friday schedule.
• Core business hours are 8:00 AM-4:00 PM with flexibility in start and end times.
• Onsite during training with the opportunity to transition to a hybrid schedule.
• Collaborative, team-oriented work environment.

Benefits Upon Hire

• Medical, dental, and vision coverage.
• Employer-paid life insurance.
• Employer-paid short-term and long-term disability insurance.
• Retirement plan with employer match.
• Paid time off and paid holidays.
• Wellness program participation.
• Tuition assistance program.
• Mileage reimbursement.
• Professional growth and advancement opportunities.

Why Apply?

This is an excellent opportunity to join a mission-driven organization that values its employees, offers schedule flexibility, and provides the chance to make a meaningful impact while supporting a comprehensive employee benefits program.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.