Washington Head Secretary - 8 hrs./day, 210 days/year

Cloquet Public School District; United States; On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Long-term disability

Long-term care

Employee assistance program

Retirement contributions

Sick and personal days

Job summary

Cloquet Public Schools seeks a dedicated Head Secretary for Washington Elementary School. This 40-hour workweek role supports the building administrator, manages records, schedules, and communications, and oversees clerical staff.

The position covers 210 days/year with a beginning hourly wage per AFSCME Secretarial Contract. Responsibilities include budgeting support, attendance reporting, and coordinating substitutes and school communications.

Qualifications

• Excellent customer service and professional demeanor.
• Effective communication skills – in person and in writing.
• Organized and detail oriented.
• Able to prioritize and manage time.

Responsibilities

• Serve as secretary to building administrator in a fast-paced setting.
• Maintain records and files; type letters, reports, and bulletins.
• Manage building budget accounts and payroll-related tasks.
• Coordinate substitutes and attendance; assist with scheduling and enrollment.

Skills

Customer service

Communication

Organized

Detail oriented

Prioritization

Tools

Frontline software

Infinite Campus

Job description

Washington Head Secretary - 8 hrs./day, 210 days/year JobID: 1013

• Date Posted: 11/10/2026
• Location: Washington Elementary School
• Closing Date: 11/23/2026

About Cloquet Public Schools

Welcome to Cloquet Public Schools! We are a dynamic community serving over 2,500 students in northern Minnesota. Our vision, "Growing forward for our community, our schools, and our future" guides us as we work to provide a robust educational opportunity for each student we serve. We offer a small-town feel combined with the amenities of larger districts, and we are recognized for our commitment to cultural inclusivity, high-quality education and a strong sense of community. Here you will find a welcoming, forward-thinking environment where you are empowered to make a meaningful impact in the lives of students and families. If you are passionate about education and community, we invite you to join our team! https://youtu.be/Z6OeUA4Q0Ys

Head Secretary (40 hrs./week)

210 days/year
Washington Elementary School

TITLE OF IMMEDIATE SUPERVISOR

Elementary School Principal

FUNCTION OF WORK

Provide secretarial support for an elementary school building serving as main contact person in a very fast paced setting office. Primary responsibility is to serve as secretary to the building administrator.

ESSENTIAL WORK FUNCTIONS

• Models' great customer service and professionalism.
• Maintains a positive and team focused demeanor and attitude.
• Effective communication skills – in person and in writing.
• Organized and detail oriented.
• Able to prioritize and complete tasks within expected timeframes.
• Responds to numerous routine telephone calls/most requests have standard answers; refers calls to appropriate staff members.
• Meets and greets the public, provides general information and records, and deals effectively with a variety of personalities and situations requiring tact and judgement.
• Provides supervision and work coordination of other clerical staff in the same office and does related work as required.
• Some work requires contacts with officials of the school system along with county/city officials and the handling of difficult, complex, and confidential matters.
• Type letters, reports and other correspondence as needed.
• Maintains records of internal reports & correspondence; establishes and maintains files of the same.
• Type a weekly bulletin, monthly newsletter (Principals Principles), student handbooks, crisis manual, and school staff communication documents.
• Maintain all student cumulative files and follow through with any requests made by other school districts or agencies according to local school district, state or federal guidelines and/or policies.
• Collecting needed information for STAR reporting to send to system information specialist at Central Office – new hires and updating current hires.
• Serve as financial secretary to manage and oversee building budget accounts.
• Reports, tracks and resolves staff absences using the Frontline software system.
• Maintain principal's calendar with setting up meetings, trainings, teacher evaluations and classroom walk-thru.
• Fill all pre-arranged absence requests with substitutes for entire building staff, including making substitute calls as directed.
• Able to assist with problem solving coverage in substitute shortage situations.
• Registration of new students: Fax record requests to previous school, notify appropriate building and district persons of a new student, work with school counselor to schedule visit, enroll new student and set up schedule.
• Approves ESS timesheets and ESS time off requests for building staff members on a bi-monthly basis for the district accountant.
• Help maintain the district's student information system (Infinite Campus) with the assistance of the district's Information Specialist. This may include assisting with attendance, sending out messages via "Messenger" and creating ad-hoc reports.
• Sorts and distributes incoming and inter-school mail as needed.
• Maintain building phone system, which involves keeping the voicemail current.
• Operates a variety of standard and specialized office equipment, including a wide variety of computer technology including some minor maintenance on same as needed.
• Knowledgeable with a variety of software programs and online platforms and able to use them effectively and efficiently.
• Capable of taking initiative and following through on tasks as directed.
• Assists in the preparation of meeting agendas, board documentation, and other tasks as directed.
• Self-starter, competent writer and careful editing skills.
• Daily student contact with writing out tardy slips and informing staff of early student dismissals.
• Primarily responsible for ordering all office supplies as needed.
• Assists with nursing duties daily for students as needed.
• Establish and maintain successful working relationships with fellow employees, central and school-based staff, and the public, tactfully and courteously. Willing to answer staff questions and find the answers if needed.
• Maintaining online conference sign-up schedules.
• Organizing school picture day and setting up the schedule.
• Updates to building school webpage as needed.
• Assist in the creation of new hire memos and permission to post memos.
• Willing to assist with other duties as assigned.

Salary and Benefits

The starting pay for this position in 2026-2027 will range from$24.20/ hr. - $26.51/hr. and is based on AFSCME Secretarial Contract. Pay rate will be determined based on experience.
We are proud to offer a wide array of benefits to our employees, including health insurance, dental, life insurance, long-term disability, long-term care, an employee assistance program, and retirement contributions. You will be eligible for earned sick and safe timeand personal days.

FLSA Status: Non-exempt

A diverse workforce fuels innovation and allows us to better understand, communicate with, educate, and support our students. Cloquet will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual orientation, gender identity, disability, veteran status, or status with regard to public assistance.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications outlined in a job description. We are most interested in finding the best candidate for the job and know that candidate may be one who comes from a less traditional background. We encourage you to apply even if you don't believe you meet every one of our qualifications described.

Postings current as of 11/11/2026 10:40:29 AM CST.

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